The acceptance letter should be positive and direct to the point which must include the following:

1) State the exact job title that you are being offered and thank the employer.
2) Express your acceptance.
3) Talk about the details of the employment such as remuneration package, benefits, starting date, work schedule and job description. This is the best time to clarify your terms and conditions to avoid misunderstandings in the future.
4) Emphasize your enthusiasm and appreciation for the opportunity given to you.

You have to address the letter to the person who gave you the job offer. Review and proofread your work. Writing a good acceptance letter is your initial step to prove that your new employer made the right decision.

Below is a sample of an acceptance letter for a job offer.

November 26, 2010

Mr. Jonathan Kent
Human Resources Manager
Washington Company
Address

Dear Mr. Kent,

Greetings,

I would like to express my gratitude for offering me the position of Marketing Manager with Washington Company. I am pleased to accept the position and will start my employment with your company on December 15, 2010.

As discussed verbally yesterday, my starting monthly salary will be $80,000, life and health insurance benefits and company car will be provided after 90 days of employment.

Once again, thank you for giving me this rare opportunity to work with you. I am enthusiastic to join your company and contribute to your success.

Should you need any information or if I need to accomplish any paper works, kindly let me know.

Sincerely,

Martha Smith

Note:
You have to keep in mind that an acceptance letter is binding so make sure that before you write, you are really decided to accept the offer. Sending an acceptance letter for the job offer means you are starting your employment with the company. Writing a letter will only take a few minutes but it has a great value setting the right tone with your new company. Once you back out after you have given the letter, it would be unprofessional and unethical.

How do you now write a letter accepting an honor? Below are tips and sample statements that could serve as your guide.

1) Start your letter by thankfully accepting the award. You have to specify what kind of award you are accepting.

Sample statements:
I am deeply overwhelmed to learn that I was named as the Best Innovator Employee. I am honored to accept this recognition.

It is with a great pleasure and appreciation to accept the Centennial Literary Award from International Literary Organization for my autobiography book.

You may consider the following phrases:

• With sincere appreciation
• Am honored to accept this
• to learn that
• was surprised and delighted
• when I heard that I was
• with great pleasure
• Will be an honor for me to

2) If it is indicated in the letter that there will be an award ceremony, you have to indicate in your acceptance letter if you have intentions of attending the said event. Confirm your attendance and clarify the details such as the venue, date, time, and attire. You may ask also if you need to prepare something like a speech or if you need to provide any details about yourself.

Sample sentences:

This is to inform you that my family and I are happy to confirm our attendance on the awarding ceremony to be held on December 20, 2010 at 7:00 pm. Kindly let me know if you need anything from me for the said event.

I will attend the awarding ceremony on December 20, 2010 at 6:00 pm with my family.

Here are sample phrases that you might consider:

• plan to attend the
• please let me know whether
• regret that I will not be able to
• wanted to let you know that
• will be happy to
• will be out of town
• would like permission to thank

3) Close your letter by expressing how thankful you are for the honor.

Sample statements:

Thank you once again for giving me this once in a lifetime opportunity.

I really appreciate the honor you bestowed on me.

• Below are sample phrases:
• Grateful to receive such an honor
• appreciate the recognition
• for thinking of me
• thank you for
• this unexpected recognition

Sample note of acceptance

November 26, 2010

Dear Mr. Washington,

Greetings,

I really felt honored after reading your letter that I have been selected will and will be awarded for the Civil Service award. I appreciate your gesture in giving me this credit and acknowledging my contributions.

As instructed by your staff, Jane and I will accept this great award at the Yellowstone Grand Ballroom on December 20, 2010. I will provide your staff with all my personal details and brief biography within this week.

Again, I wish to let you know that this is unexpected and I am truly overwhelmed by this prestigious recognition. I wish to see you all on December 20.

Yours truly,

John Doe

1) Cordially say that you are willing to serve and accept the post.

Sample sentences:
I am pleased for your kindness in requesting me to serve as an honorary board member of the Smith Company. I am happy to be part and serve your prestigious company.

Thank you for considering me to become an honorary member of the Washington Company.

I am honored to be considered as honorary president of the Smith Company.

2) Clarify and confirm your honorary position.

Sample statements:
Due to my other commitments, I would appreciate if you could enumerate what are my responsibilities as honorary member of John Doe Company.

The way I understand from your letter, I will only attend to video conference monthly meetings and not the weekly meetings.

I am pleased to accept the honorary position. Based from your letter, the organization is not requesting me to travel frequently.

3) Show your concern, your interest and support for all the activities and goals of the institution.

Sample sentences:
I am very much interested to the aspirations of your organization and I would like to get more information on your activities for the past years.

Since I will be part of your organization, may I request you to send me more articles and literature for my guidance.

4) Express in your letter your wish for the organization’s success in all its projects.

Sample sentences:
Please accept my best wishes for the success of the organization.

The organization deserves all the success it has been receiving.

Congratulations to your continued success and wish you all the best.

Below is a sample letter of acceptance to serve.

SAMPLE

November 26, 2010

James Smith
1234 Narrow Road
Rainbow, PA 10987

Dear Mr. Smith,

Thank you for the letter you sent me. I am really surprised and delighted to accept the honorary position as a board member of your organization. Ever since, I believe in your organization’s advocacy, I am very must interested to take part and give my support. To show you my enthusiasm and support, I will be reviewing the literature you sent me and will discuss with you in our next meeting my suggestions.

I hope all the efforts of the organization will continue to benefit the community.

Sincerely,

Jonathan Doe

1) Express in your letter how delighted you are and how wonderful you are to accept the invitation. Confirm the date, time, venue, attire and accommodation.

Sample sentences:
It is indeed a pleasure for me to sing for Mr. Washington ’s Birthday celebration.

I am delighted to accept your invitation to perform during the half time.

I am honored to accept your invitation to speak to the graduating class of your University.

Thank you for your invitation to serve as one of the judges. I will be there on December 20 at 7:00 pm.

2) State in your letter your requirements and special needs in order for the organizing body to arrange before your arrival.

Sample sentences:
In addition to an overhand projector, I will need a television.

Kindly assign two assistants during my presentation to help me distribute the hand-outs.

To enhance the discussion and group activities, could you arrange the tables and chairs in U-shaped formation?

3) If necessary and appropriate, discuss in your letter your professional fee.

Sample sentences:
I appreciate your offer of a $500 professional fee plus shouldering my hotel accommodations.

Here’s a sample letter of acceptance to an invitation to speak or perform.

SAMPLE

November 26, 2010

Jocelyn Doe
2345 Antioch Drive
Queens, NY 02345

Dear Mr. Doe,

Greetings,

Thank you for the invitation you sent me to be one of your speakers at your conference. I will be there on Saturday, December 20, at 3:00 p.m. to be held at the Washington Center in California.

For my presentation, kindly arrange for an overhead projector, wide screen, DVD player, whiteboard, and a podium with a microphone. Also, it would be great if you can send me the profile of the audience such as professional experience, and educational background in order for me to prepare appropriate materials for them.

I am currently making travel arrangements and tentatively plan to be in California on Friday, December 19. Kindly expect my call a week before to inform you my travel itinerary. I look forward seeing you at the conference.

Yours truly,
John Smith
President, ABC Industries

Should you regret the loss of your best employee, have a positive feeling about it and express in your reply letter your deepest regret. Avoid mentioning in your letter how thankfully you are of his resignation. You still have to show how professional you are through your letter.

When you accept a resignation letter, keep in mind the following tips.

1) When you write a letter accepting a resignation, be courteous and show how professional and dignified you are. Thank the employee as well for informing you properly

Sample statements:
I’m so sorry to hear that you will be vacating the position as marketing manager this coming December 15. I really appreciate your gesture of informing me ahead of time to find a qualified replacement.

Smith Corporation accepts your resignation effective December 20, 2010. We regretfully release you from your responsibilities and duties. We appreciate your gesture for informing us one month before you leave the company.

2) State in your acceptance letter compliments about the employee.

Sample statements:
The company appreciates your dedication and enthusiasm to accomplish your tasks.

Should you need a recommendation letter, I would be happy to give you one. You are one of the valuable assets here in the company.

On behalf of the company, I would like to thank you for all the years you served the company faithfully and sharing your talents.

3) Your last statement could be wishing the employee success in his career and future endeavors.

Sample statements:
On behalf of the company, we wish you good luck.

May you continue your success in your future endeavors.

Below is a sample letter of accepting a resignation.

SAMPLE

November 26, 2010

Jane Hauge
2345 Antioch Drive
Queens, NY 02345

Dear Jane,

I am sorry to hear that you are resigning from your post. I understand that your last reporting day will be on December 20, 2010. The company will miss you. All of us have enjoyed dealing and working with you because of how professional you are. An excellent marketing manager is hard to find and you are one of the best in that field. If you can refer anyone for your post that of the same caliber you are, kindly inform me.

I wish you all the best in your life and career.

Sincerely,

John Doe
President

1) Show how grateful you are as one of the guests and accept the invitation.

Sample statements:

My family and I will be attending your graduation. We will not miss it.

We are delighted to be invited to be part of your wedding celebration. Our family will be there.

I appreciate for giving me the opportunity to witness the christening of your new baby. I will not miss it.

2) State in your acceptance letter the details such as date, time, location, attire, travel or accommodations.

Sample sentences:

Thank you for taking time to pick us up on Saturday at 5:00 pm.

We appreciate your kindness for arranging a room for our family.

We will be in the Summer Breeze Hotel on Saturday at 8:00 pm for your graduation.

3) You may include your expectations for the event.

Sample statements:

Our family is looking forward to being part of the family reunion.

I am delighted to be part of the program and sing for the entire clan.

Thank you for thinking of us to be part of your wedding celebration.

Below are samples of a letter accepting an invitation to an event.

Sample # 1

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,

Thank you for inviting our family to be part of Mary’s engagement celebration. Our family is eager to see your family again. This event will surely be a blast.

We will be arriving Saturday at 6:00 p.m. on flight 190. We appreciate for offering to pick us up and arranging a room for us at the Smith Inn. You seem to anticipate everything.

We are looking forward to spend more time with you and to be acquainted with Mary and her fiancé.

Joe Kelp

Sample # 2

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,
We appreciate for your kind invitation to your barbeque party on Saturday, December 20 at 4:00 pm.

My family and I are happy to be part of this fun celebration. We are eager to help you in your needs during this event.

Sarah Glass

Sample # 3

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,

I am pleased to be invited to attend John’s retirement party. I truly appreciate your kindness of picking me up at home, but I am already in the area of celebration. I already plan to go there directly after my meeting.

I really appreciate your offer and I’m looking forward to see all our old friends again.

Tom Kite

You are one of our most valued accounts and it is with deep regret that I must advise you of a change in your account credit status.

From now on, it will be necessary that a check accompany each order for merchandise from your firm. We must insist upon this until your account is brought up to date, at which
time we will reevaluate your open account status.

I know this will represent an inconvenience to you and I hope that this will not interfere with our long and profitable relationship.

We value your business and look forward to resolving this difficulty in the immediate future. If I may be of further assistance please call me at your convenience.

It is with deep regret, that we accept your resignation

as [position] of the [organization]

We can appreciate the demands that this position has placed

on you, and appreciate all of the fine contributions you

have made as [position]

Attached is an accepted copy of your Purchase Security

Agreement for the [specify equipment].

There are [number] remaining quarterly payments. Your

first quarterly payment will be due on [date] , and

we will mail you an invoice for it approximately one month

prior to that date. Please return the remittance portion

of the invoice with your check.

Under the Agreement, this contract is non-cancellable during

the term of the contract. The balance, however, can be paid

off at any time prior to the expiration of the contract.

We would like to take this opportunity to express our

appreciation for your business. If you have any questions

concerning your contract, or if we can be of service to you

in any way, please let us know.

DELIVERY IN LOTS

Date: _

To: _ [Customer]

We acknowledge acceptance of your order as per your order

of _, 19_. The goods will be shipped to you in the following

lots: [Specify lots and delivery schedule]

_

We request that payment be made as each lot is received.

Very truly,

_______________________________