If you have been working for a company for a long time, you might have been thinking about your own retirement. You must have been excited to do all the things that you never done before and rest without worrying in your own retirement house. Before you plan your life after you leave the office, you must send a retirement announcement to your boss and fellow employees.

A retirement letter, or a goodbye letter for work, is a standard letter for those who are seeking for a retirement. You might have announced earlier to your fellow workers and boss that you want to leave, but making this letter is a form of formality and work etiquette so you must follow it.

If you are writing a retirement letter, you must clearly state your reasons on why you want to retire. You must also say thank you to your fellow workers and boss and to welcome the new person who will be in charge of your previous work. In the end, you can state your telephone number and home address should your co workers and boss want to still keep in touch with you. You can also add your own personal experience, but it is up to you if you feel you are close to them or not.

Here is a following example of a retirement letter of a teacher:

SAMPLE

November 25, 2010

Katherine Hyde
1234 Narrow Road
Rainbow, NY 02346

Memphis High School
2345 Antioch Drive
Queens, NY 02345

Dear Mr. Principal, Teachers, Parents and my beloved Students,

This is to inform you that I will be retiring effectively on December 11, 2010. I have reached a time with my life when I realized I have fulfilled my goals as a dedicated teacher for Memphis High for 20 years. I believe being a teacher for that long is enough for me already. I am glad that I worked with my fellow colleges who also became my friends, and mentored good students who have successful careers today.

Thank you for the happy memories that you gave to me. I will miss the laughter with the students, the hectic workload of checking of assignments, exams and projects, and the times I shared with my friends here. Ms. Charlotte Hall will take over my subjects, so I would be very glad if you warmly accepted her as you did to me 20 years ago.

Should you want to have a nice chat and get together, you can call me in this number 304-331-6387 or visit me at home in 2546 Froe St., Wheeling, WV 26003. It would also be nice if I could visit the school again from time to time.

Again, thank you and best wishes for the school.

Katherine Hyde
Science Teacher and Head of the Science Department
Memphis High

The graduation of a son or daughter is the most anticipated day of the parents. It will not only be a proof that the child will face the real world and find a job, but to add relief to the parent’s everyday spending. A better way to give your child a good pat on the back is to make a post graduation party for him. Better send a graduation announcement letter to your other relatives and your child’s friends.

A graduation announcement letter is an invitation to a post graduation party for your child. You can inform your immediate family, friends or other classmates of your child.

If you are sending a graduation announcement letter, it is best to inform the relatives and friends two weeks in advance. The timeframe would make the guests prepare and allot time for the party. The letter could be engraved with glossy words on hard stationery and can be placed inside an envelope or fold into three ways and the name of the guest at the front.

When you are writing, make sure that it is straight forward to avoid confusion. You can also attach a map if the venue is farther than the school. Add your child’s achievements to make it more special like magna cum laude, valedictorian, etc. Also put a R.S V.P. note to make sure that the guest has an option not to attend (which works for his not-so-close classmates). A themed letter and party is much more suited to the kids especially if it takes until morning. The usually themes nowadays are dance parties, movie themed parties, TV show themed parties, and techno parties.

Here is an example of a graduation announcement letter.

SAMPLE

April 25, 2010

Victor & Erica Maldonaldo
1234 Narrow Road
Rainbow, NY 10987

Christine Goodspeed
2345 Antioch Drive
Queens, NY 02345

Dear Christine,

Come with us as we celebrate the graduation of Summa Cum Laude Bryan Maldonaldo from Meadow University.

It will be held at our home at 3086 Tail Ends Road, Meadowlark, New York on the 21st of May 2010 at 7 pm after the graduation rites. A map is included to this letter to direct you. This party will be hosted by Mr. Victor and Mrs. Erica Maldonaldo. Attire is casual, don’t forget your dancing shoes.

See you there,

Victor & Erica

Please R.S.V.P. by the 10th of May to Mr. Ricky Berry. Call him at 312-555-3486 or send a message to his email account, rickyAberry@super.com.

No one wants to hear the news that his family member or friend had passed away. It is also difficult to the boss and the company management to handle a deceased employee or a mourning employee over the death of his loved one. That is why death announcements are posted on their billboards; to let other employees and employers have sympathy for the grieving family.

A death announcement of a company is a sensitive company announcement. They request other officemates to understand the grieving family and have some time to visit them. Sometimes, donations are requested to help the family but it is not compulsory.

The tone of a death announcement letter has to be solemn yet positive. It has to state full details like the name of the decreased, the relation to the employer, the time and date of departure, the time and date of the memorial service, and if donations are needed or not. You can also put encouraging words to help the employer cope with the present situation and encouraging others to support him.

If the deceased is an employer, the harder it is for the employees. The statement has to be short and understandable with the picture of the employer attached. You can also put the address of the memorial service and the achievements of the employee in the company like the Top Employee Award. There is no need to write redundant sentences in these letters.

Here is a sample announcement letter of death of an employee’s parent.

SAMPLE

July 25, 2010

HagerLand Inc.
Michael Flowers
1234 Narrow Road
Rainbow, PA 10987

HagerLand Inc.
Sales Division
2345 Antioch Drive
Queens, NY 02345

MEMORANDUM 110898

To All Employees:

HagerLand Inc. is sad to inform everyone that Christina White, the mother of the Sales Representative Ruby White, is passed away on July 17, 2010. Her remnants will be at the St. Francis Church at Winchester and buried on Brentwood Memorial Park in Sunday.

Donations are kindly accepted by the White family. Please contact Ruby White or her father, Michael White at this number: 516-555-9266 or go to their home address at 926 Creeky Road, Winchester, California92234.

Let us give our condolences to the White family and pray for them and for the decreased.

Mike Flowers
CEO of HagerLand Inc.

Losing someone in the family is hard, especially if you know that he/she is about to die. It is even sadder if you need to tell relatives who live far away about the news. A less painful way to do this is by sending them a death announcement letter.

A death announcement letter is a personal letter telling the sad news about a family member who passed away. It is easily written since you don’t have to pick up the phone and bring yourself to tears every time you say it. Usually, long distance relatives are informed in this way.

Writing a death announcement letter of a family member should be personal, unlike in an obituary. You need to give the basic information like when your family member died, what is the cause of his death, and where and when will the funeral services be held to let the recipient know.

You may also ask him to rush and go to the mortuary or send funeral donations if he cannot come. The tone of the letter must be entirely solemn; otherwise your relative will be angry at you for being impassive.

Here is a sample of a personal death announcement letter.

SAMPLE

November 25, 2010

Paul Jones
1234 Narrow Road
Rainbow, PA 10987

Laura Jones-Smith
2345 Antioch Drive
Queens, NY 02345

Dear Laura,

I am sad to tell you that our grandfather Theodore passed away yesterday at 9:00 this morning, November 25. He ended his battle peacefully with liver cancer. One month ago, we celebrated our grandmother Rosita’s birthday, and he said farewell to us. Two days ago, he was breathing very hard and so we brought him to the nearest hospital. He said his final words to us and he died peacefully.

His funeral will take place at St. John the Baptist Church in Warrensburg, PA his hometown. He is scheduled to be cremated at Cedar Funeral Homes near Rainbow. I have attached a map to let you know where you must go.

Please make it on time as soon as you can.

I hope someday, we can talk about lighter things about our own lives. If you want to ask more information about the funeral, don’t hesitate to call me.

Sincerely,
Paul Jones

Losing someone in your family is painful. It hurts and you must deal with it for months, or even years. The last thing that you can do for that family member is to write an obituary for him.

An obituary is a public announcement about a death of a person. It is a perfect chance to tell to the world the achievements of that person during his life time. It is a good announcement to make that will reach other family members and friends of the deceased. To pay homage and an invitation to come to the funeral and memorial ceremony.

Some newspapers publish short obituaries for free. For longer obituaries, a fee is may be charged by the newspapers because of additional formatting, number of characters, and the space that it fills in the obituary page. If you want to publish the obituary worldwide and free, you can search for obituary websites and post your obituary there.

When writing an obituary, you must include a picture of the deceased, his full name, age when he died, the date and time of his departure, the immediate survivors like children, spouse or grandchildren and sometimes that cause of his death. Also include where, when and what time the funeral and memorial service will take place. If you are writing paid obituaries then you must include the background of the deceased such as his previous work, organizations he joined and his achievements.

Here is an example of an announcement letter in an obituary:

SAMPLE

November 25, 2010

Filson- Stokes and Associates
1234 Narrow Road
Rainbow, Texas 70987

The Filson and Stokes family are sad to announce the passing of Joseph Filson aged 80 of Dallas, Texas on the morning of November 23, 2010. He died due to health complications.

Mr. Joseph Filson was the son of a farmer and a housewife. He studied at the University of Texas by age 15, and pursued his dream to become a lawyer. He co-founded the Filson-Stroke law firm here in Texas.

He married his childhood sweetheart, Laura Rubin and has a daughter Kim and a younger son, Timmy. He has 8 grandchildren.

His remains will be at the Jesus the Light Church in Dallas, Texas beginning November 27 and will be buried at the Tavern Memorial Park on November 30.

Donations are welcome. For more information, please call Kim Stokes at 304-555-2465 or email at KimFStokes@fsa.com.

Kimberly Stokes
Business Manager
Filson-Stokes and Associates

Having a baby is truly a wonderful gift, whether he/she is of your own blood or not. You as a parent must be prepared for the sleepless nights, but it is all worth it when you see your baby smile. Before the parents become too busy attending to their baby, it is great to celebrate his/her arrival. Have plans for your baby arrival party and send a baby announcement letter to your relatives and friends.

A baby announcement letter is a simple invitation to celebrate and see the baby for the first time. It is also a great way to say thank you to your friends who supported you especially for the ones who decided for an adoption. You can invite your closest friends and relatives to see your marvelous joy.

Writing a baby announcement letter is not that hard. You must keep the letter straight to the point and simple. State clearly the date and time of the party as well as the location if it is being held on a place other than your home. Include the baby’s name, length and width, date of birth and date of arrival if adopted, or baby picture if there’s any.

You can also put the names of the grandparents, siblings, and biological mother’s name if applicable. You can also put your personal message and baby passages, but don’t overdo it. Better send the letters two weeks before the party date. Never send these if the mother’s still pregnant or you might need to reschedule the party if it is born too early or too soon.

Here is a sample baby announcement letter of adoptive parents:

SAMPLE

November 25, 2010

Larry and Joyce Killian
Maxwell Farm Road
Rainbow, NY 02239

Peter John Paul
2345 Antioch Drive
Queens, NY 02345

Dear Peter,

The Lord blessed us with a wonderful baby girl!

She did not come from Joyce’s womb, but she is a God’s gift that we cherish.

Come and celebrate with the Killian family as we celebrate the arrival of our 6 lbs 20” baby, Kathryn, born on November 14, 2010 in Ohio. Witness her arrival in January 20, 2011 to our home in Maxwell Farm Road at 9:00 am.

Join us, along with the other kids Andrea and Hugh, as we open our arms to this beautiful bundle of joy.

Larry & Joyce

An engagement is cause for a celebration. The magic happens when two people finally decide to say their vows in the eyes of God and others. What better way to celebrate an engagement than by having an engagement party? Send an engagement invitation to your family and friends to make it special.

An engagement invitation is a short letter in which you people to come to your engagement celebration. It is also used to inform your close friends that you are engaged and soon to be married.

If you are planning to send an engagement invitation, it is best to send these at least a month before the occasion to avoid hassles and delays for you and the guests. Putting a photo of the couple together will make the invitation more personal. With the use of the technology today, you can easily edit your invitation to make it colorful and attractive.

Writing an engagement invitation is less formal than a wedding invitation, so it is best to keep the message short and simple, use a funny theme if you want or use short personalized love quotes on the side to make it more special. Attach a map so others will know where to go.

Also use R.S.V.P. note and contact information underneath to let your guest inform you if they are not coming to the event.

Below is an example of an informal announcement of an engagement and invitation:

SAMPLE

April 15, 2010

Joan Lobdell & Chuck Moore
1234 Narrow Road
Rainbow, NV 99901

Catherine Bell
2345 Antioch Drive
Queens, CA 91626

Dear Catherine,

Celebrate with us as we proclaim the start of our journey together…

Joan Lobdell and Charles Moore are proud to invite you to our engagement party.

The party will be at the Ella Hotel on Fresno Avenue, Las Vegas, Nevada on May 11, 2010 at 7:00 pm. It will be hosted by Mr. Martin and Mrs. Jennifer Moore. A map is attached to this letter for further reference. Please arrive at least two hours ahead of the schedule. Please wear semi-formal attire to the occasion.

R.S.V.P. Joan Lobdell by April 28 for confirmation. Please call her at 702-555-4547 or send a message to joanlobdell@whatever.com.

We look forward to seeing you there.

“May love keep us together…”
– Joan and Charles

Lay-off or temporary suspension or permanent termination of employment of an employee or group of employees is dreaded. No person in his right mind would want to be laid-off. Employment nowadays is a must.

People need jobs to have a decent wage. If an employee is a family man, it would really be difficult for him to lose his job. He would be thinking where he could get food to serve for his children.

That is why it is important for management to announce the lay-off in a nice way so as not to hurt the feelings of their employees.

The following is an example of a letter on how to announce a lay-off to your employees.

SAMPLE

December 01.2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

Dear Employee,

Our company is now on the verge of closing. It is hard for us to generate income at this point because the demand for our product has slowed. Our production expenses continue to increase while our sales fail to generate. Many manufacturing business like ours have decided to close their establishments.

This global crisis has affected our revenue, yet our expenses continue to rise up. The officers of our company conducted a meeting to come up with a solution to this problem.

Our only option for now is either to close the business or to lay-off at least 20% of our employees. We have decided to do the difficult choice of having to lay-off some of our employees. Please understand that we do not have any other choice at this time.

It is a company policy and it is also in accordance with our company by-laws that those hired last will be the first affected. We are asking for your understanding. We know the pain of losing a job. You have been loyal to the company all these time.

Those who will be separated will receive all their benefits in full. The company will also provide separation pay to help. We assure you that if things will get better for our company, we will give notice our laid-off employees for them to come back and work here again.

Thank you for your attention and understanding.

John Smith
President-CEO

Time flies especially if you think of your days in school. You surely miss your old friends and teachers. If you are a class reunion organizer, then the task of getting funds and contacting your batch mates is daunting. Why not give a class reunion announcement letter to your well known former classmates to help you out.

A class reunion announcement letter is a great formal way to invite your batch mates to your coming reunion party. It is also a great way to collect funds and gather the latest information about other class mates. Planning the event is much easier if there is available help around.

When writing a class reunion announcement letter, you must make it more encouraging and fun. Write the date and location of the party including a timeframe of all the activities that you intend to do. Offer tickets that could also be joined in a raffle to get more funds.

Give rewards to whoever gives the latest information of a lost-contact alumnus. Be sure to send these letters six months to one year in advance to gather more information and allow them to prepare for the big event. Also remember to provide updates throughout the planning period.

Here is a following example of a class reunion announcement letter:

SAMPLE

November 25, 2010

Elmsford University
Alumni Association Class of 1969
1234 Narrow Road
Rainbow, PA 10987

Peter John Paul
2345 Antioch Drive
Queens, NY 02345

Dear alumnus of class ‘69

You have been invited to this wonderful 40th class reunion. It has been 41 years since we said our goodbyes at the covered gym in Elmsford University. We have shared the lectures, the fun times and the sad moments of leaving the school and facing a new world. Let us revisit our memories and say hello to our old friends and make some new ones.

Here is a tentative list of all of the activities for the event:

First Day: Registration and dinner at a hotel

Second Day: Beach Tournaments from 9 am – 5 pm, Mini Concert

Third Day: Brach Tournaments (Championships), Reunion Ball and Raffle

The reunion is scheduled for November 1-3, 2011 so better dress up for the event. The reunion committee is planning to book us a three-day stay in the Gore hotel near the Sunny Beach in Florida. When you buy registration tickets you are eligible to join the raffle where there are great prizes waiting for you. If you helped the committee to find other class mates, we are giving you a chance to win the prestigious Committee Helper Award.

Purchase you tickets before July 10, 2011.
For more inquiries, information and suggestions, please don’t hesitate to call us.

Planning Committee of EU Class of ‘69

Sherry Kincaid
713-555-6091
SherryMKincaid@beach.com

Frank Ramos
727-555-7821
FrankCRamos@genesis.com

In some point in our lives, we move to another place. There are different factors affecting our address change, whether you are moving with your spouse together, your company designated you to a different location, or just for having a new location to live in. You must inform others about your moving by sending them a change of address letter.

A change of address letter is a written statement about your moving. It is essential to send these notices to your bosses, customers or your landlady. You can also send this to your immediate friends or relatives so that you can still keep on touch with them.

You must put your change of address letter in a clean sheet of paper or send them through email. There are some post offices who offer speed mailing, so use it if you need to send it quickly. It might take some time to make personal letters at once, so it is best to make your letters in general.

Writing a change of address letter has to be very short, simple and clear. It must also be very informative to avoid further questions in the future. If you are sending this to your boss or company, it has to be formal. For sending it with your friends, you can make it informal and make it an invitational home warming letter to make it more memorable.

Also attach a map or picture of your house so that others could go to your house easily. You must also include your phone, email address or name if it is also changed. You can send it three weeks in advance or on the exact date of your departure.

This is a sample change of address letter from an employee:

SAMPLE

November 25, 2010

Margaret Barela
4128 Pinchelone Street
Chesapeake, VA 23320

July 1, 2009

To Whom It May Concern:

Please be informed that I have moved to 4128 Pinchelone Street, Chesapeake, VA 23320 effective November 15, 2010. You can contact me in my new number 704-555-0947 if you have any further questions.

Sincerely,
Margaret Barela
Human Resource Coordinator