This is to make sure that everyone knows, either for the reason of connection, affiliation or a potential customer will know that your company did not dissolve, but merely changed your name into something that you believe will benefit your company.

There are many approaches on how to write an announcement of changing your company’s name, but in doing so, always keep in mind that the letter should be positive when delivering the announcement. While at the same time, politely reassuring your reader of the continued excellence in service.

Keep the letter as personal as possible, in order to instill closeness and a connection between you and your reader. Assure your customers that only the name is changing, and that they will receive the continuing improvement of the quality of service. Here is an example of a letter of announcement to change the name of your company.

SAMPLE

November 25, 2010

Elements and Chemicals Mfg. Co.
1234 Narrow Road
Rainbow, PA 10987

Nicole Smith
2345 Antioch Drive
Queens, NY 02345

Dear Mrs. Smith,

It is with our great pleasure to inform you that we, Pure Liquid Chemicals Inc., is changing our business name into Elements and Chemicals Mfg. Co. This name change will take effect on the fifteenth of December, year 2010.

We have decided to change our name in par with our expanding business opportunities. We believe that this change will deliver us good business not only from within the state but also to our neighbor countries for a chance of importation and exportation of chemicals. We do this in our desire to deliver better service to you, our valued customers.

Rest assured that despite the name change, be guaranteed that our products and services which you patriotically availed of and enjoyed will remain of top quality, if not maintain its already excellent performance. We hope you find some time to drop by and visit us in our office, and we’d love to show you our company’s new sign!

Thank you for your patronage, and we hope to continue doing business with you in the future!

Sincerely,

Helen Anderson
CEO
Elements and Chemicals Mfg. Co.

In making an announcement, make sure that the reason for the sudden change is expressed and well explained. This way, your customers will are well informed about the updates in an out of your company. In this manner, they will also be given the chance to understand why you have to take such measures.

In the end, always reassure them that despite such changes, the quality of your services and products shall remain the same if not improved. And most importantly, end your email with an expression of gratitude for their kind understanding. This way, they will feel touched by your kind approach and consideration to them as your valued clients.

For this, it is very important to make sure that as you make the announcement clear, you should use well thought of words constructed to deliver the announcement in a manner that is clear, understandable, and confident. Here is an example of a letter to announce a change in policy to serve as a good template. Keep in mind that you may address the customers in general or address them personally, according to how you see fit.

SAMPLE

November 25, 2010

Silver and Gold Textile Company
1234 Narrow Road
Rainbow, PA 10987

Nicolas Reeves
2345 Antioch Drive
Queens, NY 02345

Dear valued customer,

Due to the changes in the provisions governing the import and export of chemicals into the state, our company, the Silver and Gold Textile Company has decided to acquire chemicals from within the state instead. In order to maintain the top quality of our products which everyone appreciates and enjoy, we are increasing the price of our products up to 15% from its previous price.

This is so that in spite of the sudden change in importation of raw materials, we are still able to maintain the top service and products we always provide you.

We thank you for your continuous support in our company. We hope that this partnership will continue in the future.

With all my deepest gratitude,

Mark Anders, CEO
Silver and Gold Textile Company

A change of address letter is a written statement about your moving. It is essential to send these notices to your bosses, customers or your landlady. You can also send this to your immediate friends or relatives so that you can still keep on touch with them.

You must put your change of address letter in a clean sheet of paper or send them through email. There are some post offices who offer speed mailing, so use it if you need to send it quickly. It might take some time to make personal letters at once, so it is best to make your letters in general.

Writing a change of address letter has to be very short, simple and clear. It must also be very informative to avoid further questions in the future. If you are sending this to your boss or company, it has to be formal. For sending it with your friends, you can make it informal and make it an invitational home warming letter to make it more memorable.

Also attach a map or picture of your house so that others could go to your house easily. You must also include your phone, email address or name if it is also changed. You can send it three weeks in advance or on the exact date of your departure.

This is a sample change of address letter from an employee:

SAMPLE

November 25, 2010

Margaret Barela
4128 Pinchelone Street
Chesapeake, VA 23320

July 1, 2009

To Whom It May Concern:

Please be informed that I have moved to 4128 Pinchelone Street, Chesapeake, VA 23320 effective November 15, 2010. You can contact me in my new number 704-555-0947 if you have any further questions.

Sincerely,
Margaret Barela
Human Resource Coordinator

Your correspondence, dated April 15, 1986 indicated that
I would be receiving a refund for the unused portion of
prorated insurance coverage provided under the above
referenced policy.

As of this date, I have not yet received this check.
Since I have moved, I am naturally concerned that the
check may have been sent to the wrong address.

Would you please let me know if a check has been
mailed. If not, I would appreciate your authorizing
one to be sent to the address indicated above.

Thank you for your attention to this matter.