Letter Samples E-J

Invitation to Demo New Product Line

Gentlemen:

It is our great pleasure to inform you that our new
product line is ready for your inspection.

We believe that you will be delightfully surprised to
see some of our latest innovations in both concept and
design and invite you to call for an appointment to
visit our display room (name of individual) will be
happy to arrange a demonstration time for you at your
convenience.

We will look forward to seeing you soon.

Insurance Refund on Close of Escrow

Insurance Refund on Close of Escrow

Dear


We have received notice from the (escrow agency)
that you have completed the sale of your home. The
homeowner's insurance policy that was in effect at the
time of your sale provided coverage through (date)
Therefore, you will be receiving a refund for the unused
portion of the premium that you have paid.

You can anticipate receiving our check within two weeks.

Insurance Binder

INSURANCE BINDER

Effective Date and Hour__________________________
Insured__________________________________________
Address__________________________________________
Company__________________________________________
Premium__________________________________________
__________________________________________
Coverage___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

This binder is evidence that ___________________________has
placed the described insurance with the above Company for
the amount set forth. This binder shall remain in force
for ____days from the date of commencement of liability
hereunder or when, if earlier, it is replaced by a policy
of the Company, and is subject to all the terms and
conditions of said policy as customarily issued by the
Company. This binder may be cancelled by the Insured by
mailing to the Company written notice stating when
thereafter such cancellation shall be effective. This
binder may be cancelled by the Company by mailing to the
named insured at the address shown in this binder written
notice stating when not less than ten days hereafter such
cancellation shall be effective.

_______________________________
By_____________________________
Dated__________________________

Inquiry to Manufacturer on Product Availability

Gentlemen:

My mother gave me her Chambers Mixmaster when I was married
in 1963. While I have no record of a serial number, I would
venture to say that she purchased it around 1955. The fact
that this appliance never once failed either of us, nor
required any service whatsoever throughout all of those
year’s of use, is one that deserves to be brought to your
attention. You truly make fine kitchen equipment.

The problem is that during our recent move to Florida the
movers lost my mixmaster. After inquiring at several
retail outlets as to where I could locate an older model
as a replacement, I am following their suggestions that I
write to you. While I know your current model has many new
advantages, I would prefer to purchase one of older vintage.
Can you help?

I shall be looking forward to your reply.

Initial Notice of Balance Discrepancy

Dear
In your letter dated / / ,you have indicated that my
current balance in the above referenced account is $
Since this amount does not agree with my records, I am
preparing an accounting to find the discrepancy.

Unfortunately, my accountant still has all of my 1986
cancelled checks which were delivered to him for the
preparation of my 1986 tax return. I have made
arrangements for these checks to be returned to me and
should have a reconciliation ready for your review within
the next ten days.

Once I am satisfied with the accuracy of the accounting, I
will forward a letter, with any required documentation,
to your attention.

Thank you for your patience and cooperation in this matter.

Individual Charge Account Denial Letter

Dear

We regret to inform you that we are unable to open a charge
account for you at present due to information obtained from
the following consumer reporting agency:

We wish to advise you that you have the right under federal
law to obtain full disclosure of the nature and substance
of all information on you that is contained in the files of
the consumer credit reporting agency, with the exception of
medical data, upon the presentment of proper identification.

Although we are unable to offer you credit terms, we would
be pleased to welcome you as a customer and hope that we will
be able to open a charge account for you some time in the
future.

Thank you for submitting your application to us.

Holiday Letter to Stockholders

To our Shareholders:

We want to extend to each and everyone of you our
warmest wishes for the coming holiday season.

We are enclosing the financial results for the fourth
quarter and year to date period ending (date) and
hope that this "good news" will add to your holiday
spirits.

May your Christmas and Chanukah season be filled with
happiness and joy, followed by a most wonderful New Year.

Guarantor Instrument

Dear

As inducement for you to approve and ship the captioned
entity’s order for (specify) and ancillary equipment,
________________________, hereinafter called the guarantor
agrees to guarantee payment of the (number) installments
of the (number) year conditional sales contract.

Guarantor acknowledges and agrees that it may receive a
substantial benefit from the said agreement between (name
of supplier) and (name of user).

By ______________________
Dated ______________________

Guarantee

GUARANTEE

FOR VALUE RECEIVED, the undersigned hereby guarantee
absolutely and unconditionally prompt payment of the within
Note and agree to pay all cost of collection, legal expenses
and attorneys’ fees, incurred or paid by the holder of the
within Note in the collection and/or enforcement of said
Note and the enforcement of this Guaranty.

No renewal or extension of said Note, no release or
surrender of any security for said Note or this Guaranty,
no release of any person primarily or secondarily liable
on said Note (including any maker, endorser or guarantor),
no delay in the enforcement of payment of said Note or
this Guaranty and no delay or omission in exercising any
right or power under said Note on this Guaranty shall
affect the liability of any of the undersinged hereunder.
The undersigned expressly waives presentment, protest,
demand, notice of dishonor or default, notice of acceptance
of this Guaranty and notice of any kind with respect to said
Note or this Guaranty or the performance of the obligation
under said Note or Guaranty.

________________________(SEAL)
________________________(SEAL)

Grant of Request for Extension of Time

Dear

Thank you for your letter of (date) in which you
explained the circumstances behind your request for an
extension of time to remit your payment on invoice #

We do appreciate your straightforwardness and have noted
on your account that your payment will be made on (date)

You have been a loyal customer of ours for quite some time
and if this gesture on our part helps to ease your current
situation, we are pleased to be of assistance.