Sample Explanation Letters: Free Letter Examples https://businessletterformat.org The Best Resources For Business Letter Format, Samples and Layout Mon, 16 Mar 2015 11:36:21 +0000 en-US hourly 1 https://wordpress.org/?v=6.3.2 Letter of Explanation for Error https://businessletterformat.org/letter-of-explanation-for-error/ Thu, 10 Mar 2011 10:21:46 +0000 http://businessletterformat.org/?p=939 It is important for a person to explain the errors that he had committed. Every one of us commits error because indeed nobody is perfect. The line “nobody is perfect” have been used in movies, novels, and other writings. It has been overly used and abused. However, we must point out that it should not […]

The post Letter of Explanation for Error first appeared on Business Letter Format.]]> It is important for a person to explain the errors that he had committed. Every one of us commits error because indeed nobody is perfect. The line “nobody is perfect” have been used in movies, novels, and other writings. It has been overly used and abused.

However, we must point out that it should not be used as an excuse for commiting a wrong. As human beings, we are accountable for our own actions. It is not right to just forget about the wrongs we have done in the past. People tend to wait for an explanation.

Life is full of tunnels and if you fall on one of these tunnels, you must always try to climb up to the surface.

Here is an example of a letter explaining an error made in a personal relationship.

SAMPLE

January 29, 2010

Joanna Reed
2345 Antioch Drive
Queens, NY 02345

Dear Joanna,

I am so sorry I made a mistake in leaving you. I think it was the greatest error I have made in my entire life. You have always been so good to me. You were always there to light up my day. During the viagria darkest moments of my life, you were always there to give me hope, to give me joy. My family and friends were shocked when they learned that we broke up. I think they always thought that we were perfect for each other and that the wedding bells are soon to ring.

Now, I realize what a fool I have really been. I thought that it was a mistake to cling on to a relationship when love is no longer there. I did not want you calling me all the time. I felt suffocated by the attention you were giving me. I thought that you were overly possessive and jealous. I did not realize that that is your way to express your love and concern. I really miss the days that you were with me. I miss the laughs and funny moments we had.

How I long to explain all these to you. I could not say personally so I wrote this letter. I hope you come back to me and I promise never to let you go again.

Sincerely,

Anthony Grier

The post Letter of Explanation for Error first appeared on Business Letter Format.]]> Explanation of Insurance Rate Increase https://businessletterformat.org/explanation-of-insurance-rate-increase/ Sat, 10 Jan 2009 02:41:07 +0000 http://businessletterformat.org/explanation-of-insurance-rate-increase/ Dear We are in receipt of a directive from (name of company) concerning the above captioned Regulation. This new regulation went into effect on (date) and requires that complications of pregnancy be covered in the same manner as any other injury or disease. "Complications" is defined as anything other than a normal delivery. This is […]

The post Explanation of Insurance Rate Increase first appeared on Business Letter Format.]]> Dear
We are in receipt of a directive from (name of company)
concerning the above captioned Regulation. This new
regulation went into effect on (date) and requires
that complications of pregnancy be covered in the same
manner as any other injury or disease.

"Complications" is defined as anything other than a
normal delivery. This is applicable to any employee,
dependent spouse or dependent child.

Due to the potential increase in claims, it has become
necessary to increase our quoted rates to comply with
this regulation. The new employee rate will be $
and the new spouse rates will be $ ; the new
spouse and children rate will be $ and the new
children only rate will be $

If you have any questions regarding these rate increases
due to the change in regulations, please feel free to call.

The post Explanation of Insurance Rate Increase first appeared on Business Letter Format.]]> Explanation for Delay of Partial Shipment https://businessletterformat.org/explanation-for-delay-of-partial-shipment/ Sat, 10 Jan 2009 02:40:36 +0000 http://businessletterformat.org/explanation-for-delay-of-partial-shipment/ Dear After some investigation, I believe that we have found the source of the problem that led us to our misunderstanding on (date) When we received your purchase order for (quantity, product), we were unable to fill the order for immediate delivery due to (explanation for delay in delivery) Our letter informing you of this […]

The post Explanation for Delay of Partial Shipment first appeared on Business Letter Format.]]> Dear

After some investigation, I believe that we have found the
source of the problem that led us to our misunderstanding
on (date)

When we received your purchase order for (quantity,
product), we were unable to fill the order for immediate
delivery due to (explanation for delay in delivery)
Our letter informing you of this delay and requesting your
instructions was mailed to you on (date) We did not
receive a reply and proceeded to send a follow-up letter
to you on (date)

We have been able to make delivery to you since the (date)
but felt that since you had emphasized "for immediate
delivery" on your purchase order, we should wait for your
authorization before shipping.

I can easily understand why you were so upset with us (day)
if no one made you aware of our correspondence. We have
always appreciated having you as a customer and hope that
we can continue to provide you with our products in the
future.

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