You may also want to consider the following in terms of writing your announcement.

1) When writing a retirement announcement, make sure that the words you will use will be appreciated by the retiring employee. If you want, you may consult first the employee the letter you made. By doing this also, the retiring employee will realize that you really value him as an employee because you take time to write a letter and have plans of announcing it to the entire institution.

2) Since communication in the office is made through email because of its faster relay, send it to everyone.

3) Should you want to showcase the detailed information of the employee’s position and function, write it down in a separate list. Include as well awards or recognition that he has received during his years of service.

4) You might want to include in the announcement what are his plans for retirement such as traveling, playing golf or migrating somewhere. Make sure that before you include his plans, you have to ask first the person if it’s alright.

Before announcing to everyone, it’s is better to have a meeting first with the employee concerned in terms of how he wants the announcement to be handled. Does he want to have a formal announcement, a party or just exit the door quietly? Here’s an example of the letter announcing a retirement of an employee.

SAMPLE

November 25, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

Dear Fellow Employees:

I am announcing the retirement of John Smith, VP for Human Resource Management with mixed emotions.

John has been with the company for 40 long years. He started his career with the company as an administrative assistant. He climbed the ladder by being promoted to human resource officer, then handled different units of the Human Resource Management Group as a manager and then assumed the post of the VP for HR.

We will definitely miss John for he has worked hard for our company. He has dedicated his time and efforts. He has shared his knowledge, talents, and skills to the company and to all employees. His love for the entire organization is unending and beyond compared.

I would like to invite everyone to join me wish John Smith to enjoy his retirement.

Sincerely,

Jane Doe

A retirement letter, or a goodbye letter for work, is a standard letter for those who are seeking for a retirement. You might have announced earlier to your fellow workers and boss that you want to leave, but making this letter is a form of formality and work etiquette so you must follow it.

If you are writing a retirement letter, you must clearly state your reasons on why you want to retire. You must also say thank you to your fellow workers and boss and to welcome the new person who will be in charge of your previous work. In the end, you can state your telephone number and home address should your co workers and boss want to still keep in touch with you. You can also add your own personal experience, but it is up to you if you feel you are close to them or not.

Here is a following example of a retirement letter of a teacher:

SAMPLE

November 25, 2010

Katherine Hyde
1234 Narrow Road
Rainbow, NY 02346

Memphis High School
2345 Antioch Drive
Queens, NY 02345

Dear Mr. Principal, Teachers, Parents and my beloved Students,

This is to inform you that I will be retiring effectively on December 11, 2010. I have reached a time with my life when I realized I have fulfilled my goals as a dedicated teacher for Memphis High for 20 years. I believe being a teacher for that long is enough for me already. I am glad that I worked with my fellow colleges who also became my friends, and mentored good students who have successful careers today.

Thank you for the happy memories that you gave to me. I will miss the laughter with the students, the hectic workload of checking of assignments, exams and projects, and the times I shared with my friends here. Ms. Charlotte Hall will take over my subjects, so I would be very glad if you warmly accepted her as you did to me 20 years ago.

Should you want to have a nice chat and get together, you can call me in this number 304-331-6387 or visit me at home in 2546 Froe St., Wheeling, WV 26003. It would also be nice if I could visit the school again from time to time.

Again, thank you and best wishes for the school.

Katherine Hyde
Science Teacher and Head of the Science Department
Memphis High

FROM: HAROLD C. CHAMBERS III
MAIL ROOM MANAGER

TO: ALL MAIL ROOM EMPLOYEES

SUBJECT: CHRIS CHAMBERS RETIREMENT PARTY AND GIFT

On Thursday, May 13, l983 at 4:30 P.M., in the employee
cafeteria. As you know, Chris has been with the company for
30 years now, and has been held in high regard by his fellow
workers.

I am requesting that each employee donate $10.00 so that
we might present to Chris a gift memorializing his time spent
with our fine company. We are at this time undecided on the
type of gift, and your suggestions are therefore encouraged.

Look forward to seeing you on Thursday.

You are cordially invited to attend a party given in
honor of (individual) , on his retirement from
(name of firm)

The party will be held at (location) , on
(date) , at(time)o’clock. The company will be
presenting (name of individual) with a gift
at that time.

Be prepared to eat, drink, dance and share in this
tribute to a fine individual.