Sample Return Letters: Free Letter Examples https://businessletterformat.org The Best Resources For Business Letter Format, Samples and Layout Sat, 10 Jan 2009 11:31:26 +0000 en-US hourly 1 https://wordpress.org/?v=6.3.2 Return of Purchase Order and Request for Advance Payment https://businessletterformat.org/return-of-purchase-order-and-request-for-advance-payment/ Sat, 10 Jan 2009 11:31:26 +0000 http://businessletterformat.org/return-of-purchase-order-and-request-for-advance-payment/ Dear Your purchase order has been referred to me. I note that the third item on the order is 50,000 of our Model 310 American Flags at a price of $13.10 each. While we appreciate an order of this size, the terms and conditions on page 233 of our catalog clearly specify that overseas orders […]

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Your purchase order has been referred to me. I note that
the third item on the order is 50,000 of our Model 310
American Flags at a price of $13.10 each. While we
appreciate an order of this size, the terms and conditions
on page 233 of our catalog clearly specify that overseas
orders are accepted with full payment in advance, and with
an amount sufficient to cover shipping.

We are therefore returning your purchase order. Please
resubmit your order with either a sight draft, or an
irrevocable letter of credit. We anticipate shipping
charges to be in the neighborhood of $1.00 U.S. per flag
ordered.

Thank you for your order. We look forward to serving
you in the near future.

The post Return of Purchase Order and Request for Advance Payment first appeared on Business Letter Format.]]> Return of Product on Free Trial https://businessletterformat.org/return-of-product-on-free-trial/ Sat, 10 Jan 2009 11:31:04 +0000 http://businessletterformat.org/return-of-product-on-free-trial/ Dear Thank you for the opportunity to sample your (product) on the 10 day free trial offer. While I found the (product) to be satisfactory, (reason for not purchasing item). As you will note, I am returning the product to you in its original carton, per your request. Thank you, again.

The post Return of Product on Free Trial first appeared on Business Letter Format.]]> Dear

Thank you for the opportunity to sample your (product) on
the 10 day free trial offer. While I found the (product)
to be satisfactory, (reason for not purchasing item).
As you will note, I am returning the product to you in its
original carton, per your request.

Thank you, again.

The post Return of Product on Free Trial first appeared on Business Letter Format.]]> Return of Late Payment and Denial of Discount https://businessletterformat.org/return-of-late-payment-and-denial-of-discount/ Sat, 10 Jan 2009 11:30:43 +0000 http://businessletterformat.org/return-of-late-payment-and-denial-of-discount/ Dear Your check in the amount of $_________is being returned to you because it has been made out for the wrong amount. As we have explained previously, the 2% discount we offer can only be applied when your payment is mailed within 10 days of delivery. By waiting beyond that period, you forego the opportunity […]

The post Return of Late Payment and Denial of Discount first appeared on Business Letter Format.]]> Dear

Your check in the amount of $_________is being returned to
you because it has been made out for the wrong amount.

As we have explained previously, the 2% discount we offer
can only be applied when your payment is mailed within 10
days of delivery. By waiting beyond that period, you forego
the opportunity to deduct the discount from the amount of
your invoice.

Since your payment of the above referenced invoice was not
made within the specified time period, you are not entitled
to a discount on this order.

We are appreciative of your business and are most willing to
accommodate you in any way possible. Our policy, however, in
regard to open account terms, is strict, and in fairness to
all of our customers, must be even handed.

Please remit your check for the full amount of the invoice.
Your cooperation in this matter is appreciated.

Thank you for your understanding.

The post Return of Late Payment and Denial of Discount first appeared on Business Letter Format.]]> Return of Check Missing Signature https://businessletterformat.org/return-of-check-missing-signature/ Sat, 10 Jan 2009 11:30:21 +0000 http://businessletterformat.org/return-of-check-missing-signature/ Dear We thank you for your check in the amount of $3650. Our enthusiasm was somewhat dampened when we noticed the absence of the authorized signature on the bottom of the check. Naturally, we presume this is a mere oversight and are enclosing the check in question for your signature. A postage paid envelope is […]

The post Return of Check Missing Signature first appeared on Business Letter Format.]]> Dear

We thank you for your check in the amount of $3650.
Our enthusiasm was somewhat dampened when we noticed
the absence of the authorized signature on the bottom
of the check.

Naturally, we presume this is a mere oversight and are
enclosing the check in question for your signature.
A postage paid envelope is provided herein for your
convenience.

Thank you for your prompt attention to this matter.

The post Return of Check Missing Signature first appeared on Business Letter Format.]]> Return Authorization https://businessletterformat.org/return-authorization/ Sat, 10 Jan 2009 11:29:57 +0000 http://businessletterformat.org/return-authorization/ Dear Your letter of (date) in which you described the condition of the (item) you ordered from us has been brought to my attention. We are very sorry that this merchandise was damaged in transit. Please return the damaged goods to us by placing the original carton inside a slightly larger box and attaching a […]

The post Return Authorization first appeared on Business Letter Format.]]> Dear

Your letter of (date) in which you described the
condition of the (item) you ordered from us has been
brought to my attention. We are very sorry that this
merchandise was damaged in transit.

Please return the damaged goods to us by placing the
original carton inside a slightly larger box and attaching
a copy of your letter to us on the outside of the package.
Upon receipt of the merchandise, we will immediately send
you a replacement and a check to reimburse you for the
extra shipping expense.

I am sorry for this inconvenience, but this procedure must
be followed for insurance purposes.

Thank you for your understanding and patience.

The post Return Authorization first appeared on Business Letter Format.]]>