A resignation letter is a formal letter that should be answered formally as well. A resignation of one of your staff must always be accepted with a positive tone and dignity no matter what the situations.
Should you regret the loss of your best em
ployee, have a positive feeling about it and express in your reply letter your deepest regret. Avoid mentioning in your letter how thankfully you are of his resignation. You still have to show how professional you are through your letter.
When you accept a resignation letter, keep in mind the following tips.
1) When you write a letter accepting a resignation, be courteous and show how professional and dignified you are. Thank the employee as well for informing you properly
I’m so sorry to hear that you will be vacating the position as marketing manager this coming December 15. I really appreciate your gesture of informing me ahead of time to find a qualified replacement.
Smith Corporation accepts your resignation effective December 20, 2010. We regretfully release you from your responsibilities and duties. We appreciate your gesture for informing us one month before you leave the company.
2) State in your acceptance letter compliments about the employee.
The company appreciates your dedication and enthusiasm to accomplish your tasks.
Should you need a recommendation letter, I would be happy to give you one. You are one of the valuable assets here in the company.
On behalf of the company, I would like to thank you for all the years you served the company faithfully and sharing your talents.
3) Your last statement could be wishing the employee success in his career and future endeavors.
On behalf of the company, we wish you good luck.
May you continue your success in your future endeavors.
Below is a sample letter of accepting a resignation.
November 26, 2010
2345 Antioch Drive
Queens, NY 02345
I am sorry to hear that you are resigning from your post. I understand that your last reporting day will be on December 20, 2010. The company will miss you. All of us have enjoyed dealing and working with you because of how professional you are. An excellent marketing manager is hard to find and you are one of the best in that field. If you can refer anyone for your post that of the same caliber you are, kindly inform me.
I wish you all the best in your life and career.