Grant Application Letter

A Grant application is when seek to get the approval and gain the interest of a prospective benefactor, usually an established organization or company. Companies who offer grant seeks to give back to the community and its dedication to its corporate social responsibility.

It is indicated in this letter the core projects and noteworthy activities of the institution looking for a grant. This grant application letter requests for funding and materials that is normally signed by the director of the requesting organization.

Below are the things you should write when you apply for a grant.

1) You have to limit your letter of intent to one page only. Don’t create too lengthy and novel like letter. If the reader will see this, most likely he will not continue reading it.

2) You have to read and understand carefully the specifications ad guidelines of the grant provider. Just provide the details and information that are being asked by the grant provider.

3) Your letter of intent can serve as your marketing tool to attract the interest of your community that’s why it should be briefly written but complete.

4) The letter must contain thorough information and must be complete. State your concrete plans and the timeline of your projects and activities where you will need a grant.

Here’s a sample letter from a non-governmental organization for your guidance.


December 10, 2010

Mr. John Smith
Washington Community Foundation
George Washington Express Company
123 Lincoln Street
Brighton, New York 09875

Dear Mr. Smith:

We are an organization who provides child sponsorship and caters to the needs of mentally challenged children with special needs in the Philippines. For Children Only Foundation was established in 1981. The organization aims to provide the special needs of children by providing them educational opportunities suited to their individual needs. Our organization would like to request for $10,000 grant to help in the educational needs of the children who belongs to the poorest community whose families cannot provide the special needs of their children.

The grant will be allotted for the construction of the additional classrooms, educational materials and their medicines as well. We intend to finish the construction by 2011. The grant will surely be of great help to the children and will definitely go a long way.

Enclosed herewith are the organization’s collaterals and strategic plans for five years. We hope that you will consider our organization to be one of your beneficiaries.

Should you need any further information, you may visit our website.

Thank you very much.


John Cross
For Children Only Foundation

Grant of Request for Extension of Time


Thank you for your letter of (date) in which you
explained the circumstances behind your request for an
extension of time to remit your payment on invoice #

We do appreciate your straightforwardness and have noted
on your account that your payment will be made on (date)

You have been a loyal customer of ours for quite some time
and if this gesture on our part helps to ease your current
situation, we are pleased to be of assistance.