Letter of Appointment to Schedule an Interview

If you are looking for candidates to fill in the position with your company, you have to schedule an interview with them. One way of setting an appointment with someone is sending a letter.

When you use a letter, you must cover all the pertinent details that you want to send the receiver. You will be able to clearly state the date, time, location, person to look for, requirements that they need to bring and other information that they have to know. When you use a letter, it shows the professionalism and formality of your company.

Writing a letter of appointment for a job interview should be brief, concise, and straight to the point. Compose a letter that is polite and accommodating. Do not make the reader feel intimidated because they might be hesitant to respond to you. It should be free from grammatical errors, misspelled words, and typographical errors.

Remember that whatever you send will reflect on your company. You might want to end your letter by asking the applicant to give his response on a specific date. The appointment letter should be sent through the company letterhead. If it’s through email, you should include a logo or address of the company in the body of the email.

Here’s a sample of a letter showing how to schedule an appointment letter for a job interview:


December 10, 2010

Jane Doe
28 Lafayette Drive,
Dallas, Texas 75012


Dear Ms. Doe,

Our company is currently in need for dynamic, talented, and motivated individuals to join our business creative team. After thoroughly assessing and reviewing your application for a post in our company, we are pleased to let you know that we are considering you for the Business Development Manager position.

As part of the initial screening steps, we would like to invite you to come in our office on December 15, 2010 at 9:00 am for a preliminary interview and personality exams. Please look for Mr. Sam Smith at Suite 123 Drive, California. Kindly bring your comprehensive resume and transcript of records.

Should you not be able to make it on the above date, please call Ms. Mary Johnson at 050-123-1458 to re-schedule the appointment.

We are looking forward to meet you.

Thank you.

Martha Kent
Human Resource Officer

Announcement Letter of Holiday Work Schedule

Every announcement made at work bears great effect to all the party involved. It could affect the consumers, the administration, and most of all, the employees in your company. One example of an announcement that could affect the company is announcing the holiday work schedule, in which despite a day of supposed non-working holiday, you are asking your employees to come to work.

Of course, this will be a very difficult request to do, especially if a free day for your employee is involved. For this, in order to create an effective announcement letter, you should make sure to express your reason clearly on why there is a need for your employees to come to work.

You should also be able to provide a compensatory action, in replacement of their lost day off. This way, your employees will not find it inconvenient to come to work and not see it as a free slavery day for them. Given is an example of an announcement for a holiday work schedule in Inks and Papers Inc.


October 25, 2010

Inc and Papers Inc.
1234 Narrow Road
Rainbow, PA 10987

Inc and Papers Inc. – Warehouse Division
2345 Antioch Drive
Queens, NY 02345

Dear Employees,

It is to our understanding that this coming Friday, the fifteenth of November, is declared a holiday due to the celebration of the City’s Foundation Day. Despite such announced public holiday, we are requesting everyone to come to work on the said day. This is so we will be able to reach the deadline for the coming end of our fiscal year, which is to take place at the end of November.

We understand the inconvenience it may cost you, which is why, in compensation thereof, we are offering a 200% pay for those who will come to office on said particular day. In addition, we are proposing a CDO or Compensatory Day Off, in which instead of the fifteenth of November, each employee are given the chance to choose a day anytime before the end of the year to be their day off.

This day will of course, be paid by the company. If ever you opt to choose to take the fifteenth of November as your day off, you are not entitled to a CDO.

We are thanking you for your deep understanding, and we have our highest hopes that you will be able to make the right choice.

With our best regards,

Aaron Berry
General Manager
Inc and Papers Inc.