University Acceptance Letter


Congratulations on yor acceptance to the (name
of university)

You are now challenged with making the very important
decision of selecting which college or university you
are going to attend. We know that this can often be
an extremely difficult decision for the young man or
woman about to enter college.

We, at (name) , recognize the importance
of your decision and the commitment it entails to learn
and develop by means of association with an outstanding
center of learning. As awesome as it may sound, this
decision may very well have an impact on the quality of
your life.

I believe that the (name) offers not only an
a superb educational experience, but also promotes
individual growth and development. (number) percent
of our faculty hold Ph.D’s or law degrees and we offer
our students over (number) courses.

We encourage you to visit our campus if you can. If you
have not made a commitment as to where you will attend
college next fall, I hope you will carefully evaluate
the information contained in this letter and seriously
consider our university.

My very best wishes to you for a successful collegiate
experience, and I sincerely hope you will be joining us
here at (name) in the fall.

Third Letter in Response to Billing Error


This is the third letter that I have written to you
regarding the status of my account.

I am enclosing copies of my previous letters to avoid
having to set forth the same information for you again.

I am beginning to get quite annoyed by all of the dunning
notices you have been sending to me in error and would
greatly appreciate if someone would straighten out the
problem that exists on your end.

I do understand the difficulty you must have in maintaining
all of your records, but I do believe that if you would
bring my correspondence to the attention of your credit
manager he may decide to suspend the mailing of these
notices to me until this problem is resolved.

Thank you.

Subscriber Letter, News Service


As the Chambers News Service grows, it is our objective
to ensure that you obtain the best possible service.
Should you have any questions, concerns or comments about
our service, we encourage you to call our toll free number
(800) 450-3321, and speak with one of our Chambers News
Service Representatives.

When calling, please identify yourself as a subscribing
customer. Our Customer Service Representatives are trained
to give prompt and efficient attention to your requirements.
There are representatives on duty from 9:00 A.M. to 10:00 P.M.
everyday except Sunday.

If you are pleased with the Chambers News Service, we ask
that you tell your friends. It is our intention to continue
to add valuable news and information to our service in order
to provide you with the best information gathering source

Letter to Small Businessman in Advance of Collections


As a good businessman, you are aware of the manner in which
accounts that have become seriously past due must be handled.
I am not going to attempt to think of some clever phrase or
witty jingle to get your attention. Neither do I wish to
embarrass, intimidate or do any of the nasty things that are
often done to encourage payment.

I am merely informing you that the account has reached a
point where we must decide within a few days whether to turn
it over for collection or just hand it to our attorneys,
neither of which is our preference.

We know that you understand our predicament and are probably
experiencing a similar situation with some of your aging

We would like to hear from you and learn what your intentions
are in regard to this account.

Letter to Customer Not Home for Service Appointment


On (date) our serviceman came to your home to
install your new (product) and found that there
was no one there. This was the date that we had arranged
for installation, but I know that things like this can

I would appreciate it if you will call me at (telephone),
so that we can arrange a convenient time to have this work
done for you.

Letter of Understanding Regarding Terms of Proposed Contract


This will confirm that which we discussed during our
telephone conversation earlier today.

It is agreed that your firm, (name of firm) , will
provide the technical support for the (name of project)
while we will provide the technical equipment, to your
specifications, and all funds necessary, up to (ceiling
amount) to complete the (intent)

If this meets with your understanding of our conversation,
please sign a copy of this letter and return it to my
office. Upon our receipt of this verified letter, we will
forward same to our attorneys for final contract drafting
and revisions.

It was a pleasure speaking with you, and I hope to join you
soon for a toast to our mutual success in the (project)

Letter of Resignation


This is to inform you that an opportunity has presented
itself that will enable me to work in the area of my
stated preference, which is (designate)

I am therefore tendering my resignation from your company
and wish to advise you that (date) will be my last day
of employment.

I would like to thank you for the experience of having worked
for (name of firm) , a truly outstanding organization.

Letter of Follow Up or Duplicate Order


On May 1st we ordered 100 copies of your book, "How to
Write Successful Business Letters", but we have not yet
received an acknowledgment of that order.

As our first order may have gone astray, please consider
this a duplicate.

Letter of Encouragement to Sales Staff

TO: Sales Department

Dear Chambers Family Member:

There are two sides to the story, two sides of a coin, and
two ways to face the day.

There are always the prophets of doom and the cynics who
will be happy to lead their followers through long periods of
drought and famine.

When an unfortunate individual starts blaming his own
failures on others, and on conditions over which he has no
control, he can usually forget about achieving his goals.

There are good times and bad times, but at all times there
are sales that are made and sales that are lost.

You have all proven that you are not only capable, but excel
as salesmen. I am proud of the accomplishments of our sales
force and know that nothing can hold back the motivated
individual who has an excellent product to sell.

In the months to come, I feel confident that you will
persevere in a manner that will result in an increase in
sales and commissions to each and every one of you that will
far exceed our projections.

The outlook for the coming year is brighter than it has been
for some time. With a positive, assertive attitude, nothing
can stop us!

Letter of Default on Promissory Note

Date: _

To: _

Reference is made to a certain promissory note under date
of _, 19_, in the original amount of $_.
You have defaulted under said note in that the
installment due on _, 19_, in the amount of $_ has not been

Accordingly, demand is hereby made upon you for full
payment of the entire balance on said note in the amount of
$_, including accrued interest to date.

In the event the entire balance is not paid within the
next seven days, I shall refer this matter to an attorney
resulting in additional costs of collection.

Very truly,