The traveler or the arranger of a travel package or itinerary usually writes this letter. This letter’s objective is to confirm travel arrangements or itinerary made by a customer. Pertinent details of the travel plan should be specifically written in this letter.

This letter should be written business-like, concise, brief, and positive. In the letter, include specific requests or clarifications that you may have.

Since this correspondence deals with the confirmation of a customer or clients’ reservation or registration, it is important to repeat the details.

In doing so, the recipient or reader can respond properly, avoiding conflicts and potential misunderstandings.

Example:

A. Letter from Traveler:

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is in response to the reservation I made last month. I am confirming my booking for a 5-day cruise vacation to Mexico. Please also note that we prefer to start traveling early in the morning because of the children.

I would also like to clarify the itinerary you have sent us. Could possibly I request that you change a few things and include in the itinerary for a local restaurant and cultural museums tour while we stop on one of the cities?

Please proceed with the final bookings and confirm as soon as possible with my additional requests.
Your assistance is highly appreciated. Thank you!

Sincerely,
Name of Sender

B. Letter from Travel Agent:

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is to confirm your reservations to a 5-day cruise for a family of 4, with two children for your vacation in Mexico. We are delighted that you have chosen our company to arrange your travel package.

As you have requested, we made the necessary changes in the itinerary to include a restaurant and museum tour while you are touring the city on the third day.

However, we regret to inform you that we cannot accommodate your request to leave by early morning since the only available schedule will leave after lunchtime.

Attached herewith, are the copies of the itinerary and details of your cruise accommodation.
Thank you very much for your continued patronage. We are pleased to be part of your memorable vacation experience. If you need any more assistance, please feel free to contact me.

Sincerely,

Name of Sender
Title