Some of us have experienced committing mistakes. We think of what should have and should have not said or done . Instead of moaning and dwelling on it, you should take quick action in order to resolve the problem. A very effective apology can actually improve and strengthen a relationship. In writing an apology letter, you should consider the following:

• You have to write the apology letter as soon as you realized your mistakes. Don’t procrastinate.
• Focus on the things you can do in order to amend the situation. As the saying goes, “don’t rub it in.” Do not stress on what you had done wrong.
• Keep it simple and brief. Make an apology letter that is straight to the point.
• Choose words that show your sincerity. Don’t use melodramatic language.
• You have to take full responsibility of what you have done and don’t blame someone.
• The tone of your letter must be respectful and considerate. You have to keep in mind that you are rebuilding a relationship that has been damaged.
• You have to try your best to apologize personally.

Below are samples of an apology letter for a late payment:

Sample Letter # 1

December 01, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

To whom it may concern:

You may be aware that we were not able to pay our October rent payment of $500. We have being pulling our strings to meet our expenses but we will be able to give you the payment on November 1. We apologize for our late payment and for any inconvenience this has caused you.

We appreciate for your understanding. Kindly expect for the check in your mail box on the said date.

Sincerely,

Antonio Gates

Sample Letter # 2

December 01, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

To whom it may concern:
I am truly sorry if you haven’t received my payment for last month. I recently found out that there have been errors in my bank account and I wouldn’t want to send my payment until the errors has been solved. Once the errors have been cleared, I will immediately transfer the funds to your account.

I have been happy with your services and I assure you that this unforeseen incident will not jeopardize our future transactions.

Vince Jackson

Sample Letter # 3

December 01, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

To whom it may concern:
Enclosed in this letter is the half amount of my rent payment which I owe you. I will be able to pay you the outstanding balance including the late fee before December 1.

I am truly sorry for being so late with my payment. I hope this has not caused any inconveniences on your part. Thank you for your understanding.

Charlotte Bront