Every announcement made at work bears great effect to all the party involved. It could affect the consumers, the administration, and most of all, the employees in your company. One example of an announcement that could affect the company is announcing the holiday work schedule, in which despite a day of supposed non-working holiday, you are asking your employees to come to work.

Of course, this will be a very difficult request to do, especially if a free day for your employee is involved. For this, in order to create an effective announcement letter, you should make sure to express your reason clearly on why there is a need for your employees to come to work.

You should also be able to provide a compensatory action, in replacement of their lost day off. This way, your employees will not find it inconvenient to come to work and not see it as a free slavery day for them. Given is an example of an announcement for a holiday work schedule in Inks and Papers Inc.

SAMPLE

October 25, 2010

Inc and Papers Inc.
1234 Narrow Road
Rainbow, PA 10987

Inc and Papers Inc. – Warehouse Division
2345 Antioch Drive
Queens, NY 02345

Dear Employees,

It is to our understanding that this coming Friday, the fifteenth of November, is declared a holiday due to the celebration of the City’s Foundation Day. Despite such announced public holiday, we are requesting everyone to come to work on the said day. This is so we will be able to reach the deadline for the coming end of our fiscal year, which is to take place at the end of November.

We understand the inconvenience it may cost you, which is why, in compensation thereof, we are offering a 200% pay for those who will come to office on said particular day. In addition, we are proposing a CDO or Compensatory Day Off, in which instead of the fifteenth of November, each employee are given the chance to choose a day anytime before the end of the year to be their day off.

This day will of course, be paid by the company. If ever you opt to choose to take the fifteenth of November as your day off, you are not entitled to a CDO.

We are thanking you for your deep understanding, and we have our highest hopes that you will be able to make the right choice.

With our best regards,

Aaron Berry
General Manager
Inc and Papers Inc.