You might have a hard time looking for a suitable employee if you are an employer. You have to go through a process of reading resumes, picking the best ones, and setting interview schedules with them. But when you have found someone that will fit the vacant position, it is best to grant an appointment to him through a letter.

An Appointment letter is a congratulatory letter for the new employer. It can be also used to familiarize the reader to the new terms in his employment. This letter is very essential especially to remote employers or the home-based employers.

Granting appointments is not hard. All you have to do is to congratulate the person about getting the vacant position. You need to have a warming and pleasant tone in your letter so that the reader will not get intimidated.

Write down your gratitude now that the person works for you. Also ask the receiver to sign and return the letter for you to know that he has confirmed the appointment, if needed. You can also state the terms of his employment, but it is not necessary.

Here is an example of a letter to grant an appointment for an interview:

SAMPLE

July 17, 2009

Darlene Ledesma
359 Birch Street
Noblesville, IN 46060

Dear Ms. Ledesma,

Congratulations, you had been appointed as one of the Difficult Storage Incorporation’s Insurance Sales Agent. You have passed the probation period that we given you three weeks before. Thank you for considering us to be a part of your career milestone.

You will be working effectively on July 23 at 7:00 am. Attached in this letter are your documented benefits, the terms and conditions of the company and your employee contract. Familiarize yourself with these documents.

Please sign at the bottom of the last page and return this letter before July 19 if you have agreed on the terms. If you still have questions, don’t hesitate to call me at 509-555-1057 or send an email message at DebraCMathis@difficultstorage.com.

We are looking forward to seeing you in our main office premises.

Sincerely yours,

Debra Mathis
HR Director
Difficult Storage Inc.

Dear

We have reviewed your qualifications and would like you
to take our Employment Tests.

Please be in our office at [time] , on [date]

If you are unable to keep this appointment, please
telephone me at [telephone]

Dear

Thank you for your recent application for employment
with The Chambers Corporation.

An interview has been scheduled for you on Monday,
June 7, 1986, at 10:00, with Mr. Phil Menot, Head of
Personnel. Mr. Menot’s office is located on the 10th
floor, Room 1009.

A test will be administered to you immediately following
your interview, which will take approximately one hour.

If you are unable to keep this appointment or if you
have any questions, please call me at (813) 555-4000.