Letter Samples A-D

Announcement of New Shipment Arrival

Dear

Our new shipment from England has been unloaded,

delivered, dusted, and is now ready for your review.

We really found some marvelous pieces and when I tell

you that our container was jammed full, believe me,

it was full.

We welcome you to come, browse, buy if you like and

join us in a cup of espresso. We know you won’t be

sorry! See you soon.

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Announcement of New Pricing Policy

Dear

It has been our policy in the past to supply ice to our

customers when their ice machine has broken down. Because

we have many customers who are paying later and later, we

are forced to set down stronger company policies. Our new

policy will go into effect August 3, 1986, and is as follows:

1. If the customer is more than 15 days late in their monthly

payment and the machine is not working, we will not supply

ice. We will repair the machine, and the number of days in

which the machine has not been in service will be credited to

the customer’s account. At the time of our service call we

will expect payment in full of any unpaid balance due us.

2. There will be a sur-charge on accounts falling more than

30 days behind.

While I am sorry that we must go to such extremes as those

outlined above, I am afraid that there is no alternative.

Our company policy is, and always has been, to provide the

best service available to our customers. We can only

continue to do this with our customer’s cooperation.

If there are any questions regarding our new policy, please

give me a call.

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Announcement of New Discount

Dear

It is with great pleasure that we have recently welcomed

[name] to our beauty salon. [name] was

previously with [name of previous salon] in

[city] and we feel privileged that he has chosen

to work with [shop name]

We would like to take this opportunity to inform you of

another change that has taken place in our salon.

Now, if

you make an appointment to have more than one treatment

done on the same day, we are offering a discount. For

example, if you are having your hair done and also having

us apply sculptured nails, the cost for your nail

application will be $25.00 instead of $30.00. The discount

for a manicure or pedicure is $2.00 off our regular price.

We felt you would want to hear about this and are hoping to

see you in the near future.

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Announcement of New Business Opening

Gentlemen:

This is to inform you that The Chambers Software Company

is now open and is located at 4500 4th Avenue North,

St. Petersburg, Florida.

Our store offers a complete and diverse line of computer

software packages for both personal and business

application. Since we do not represent any individual

computer hardware manufacturer, the products that we

carry are compatable with many systems. We are therefore

able to offer to our customers a wide range of excellent

software packages. Enclosed, for your review, is a

partial list of the items we currently have available.

We hope that you will come and visit us soon.

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Announcement of New Area Representative

Dear

It is my great pleasure to advise you that [name of new

sales representative] will now be representing our firm

in your area.

[name of individual] has been handling our accounts in

[locale] for some time and is extremely knowledgable in

the field of [specify]

Your new representative is scheduled to visit your office on

[date]

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Announcement of New Area Representative Visit

Dear

We have assigned [name of rep] as our new

representative for your area. [name of rep]

has been with our firm for quite some time and is

extremely experienced in all aspects of our production.

[name of rep] will be coming to [name of city]

on [date] and will be calling on you in the

morning if that doesn’t conflict with your schedule.

If there is any problem with that date, please let us

know.

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Announcement of Free Delivery Limitations Change

Dear

There has been a change in our delivery service policy

which we would like to bring to your attention.

We have always provided free delivery for any orders

placed with the [firm] , regardless of the

size of the order. Due to the increase in the price of

fuel, we must now limit this free delivery service to

any orders over $ , not including the purchase of

cigarettes. We regret the necessity of imposing this

restriction.

We wish to take this opportunity to thank you for being

one of our most valued customers.

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Announcement of Clearance Sale

LORD & CHAMBERS

is pleased to announce our

SUMMER CLEARANCE SALE

Offering 50% Off On All Summer Merchandise

Including Designer Fashions

commencing on August 1, 1986

We Hope To See You !

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Announcement of Change of Address

Dear

As of Monday, July 1, 1986, Kabuki Sales Corporation of

America‘s Eastern Regional Office will be located in our

new offices and warehouse building at 401 Grandiosa

Boulevard, Tampa, Florida, 33715. The telephone number

for this new location is (813) 555-5428.

Our Manufacturing Division will remain at 2550 Santa Fe

Avenue, in St. Petersburg.

I have enclosed our most recent brochure on robotic

equipment for your review. I hope you find it

interesting.

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Announcement of Change of Address for Billing

Gentlemen:

Our new building is completed and we have moved into our

brand new offices.

Our new address and telephone number is as follows:

[address]

[city,state,zip]

[telephone]

Thank you for bringing this announcement to the attention

of your accounting department.

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