Dear

This letter is to confirm our recent telephone conversation
regarding (individual’s) stay at your hotel next week. All
charges are to be directed to me at the address on our
letterhead.

(individual) will arrive at the Los Angeles airport on
(date) . She should be checking in around (time)

The rate for her room will be $ plus tax per day.
She will probably be staying for days.

Please have flowers in her room when she arrives.

Thank you for your anticipated cooperation.