Dear

It is my great pleasure to advise you that [name of new

sales representative] will now be representing our firm

in your area.

[name of individual] has been handling our accounts in

[locale] for some time and is extremely knowledgable in

the field of [specify]

Your new representative is scheduled to visit your office on

[date]

Dear

We have assigned [name of rep] as our new

representative for your area. [name of rep]

has been with our firm for quite some time and is

extremely experienced in all aspects of our production.

[name of rep] will be coming to [name of city]

on [date] and will be calling on you in the

morning if that doesn’t conflict with your schedule.

If there is any problem with that date, please let us

know.