When writing an apology letter to an employee or employees, it is important to remember that you are still in charge. But at the same time, you have an opportunity to earn their respect by being humble, specially, if you are in the wrong.

Speak from the heart if you can, express humility, and a resolve to be a better listener.

Below is an example letter of apology to your employee:

Example:

December 5, 2010

From:
John Smythe
ACME Company
987 Business Center Circle
Juneau, Alaska 99876

To:
Michelle Thompson
Production Manager
ACME Company
987 Business Center Circle
Juneau, Alaska 99876

Dear Miss Thompson,

I would like to extend my sincere apology to you for the way I treated you during the company ball. I know I was very arrogant during that time. I guess I had too much wine in my system. My position as the manager of the company does not justify my actions for which reason I beg your kind forgiveness and hearty consideration on this matter. I know that the pain, anxiety and humiliation that you have suffered due to my ignorance cannot be compensated. It is with deep regret that I have done such act and I am so sorry for it.

Your forgiveness will help me forgive myself too. I hope we could bring back the old friendship we had. I surely miss it. I know that every establishment needs a healthy working relationship between employees and management. There are many working relationships which exist within an organisation and how effective these relationships are can play a significant role in dictating the overall effectiveness of the business.

Working relationships can mean those between those between a manager and his workforce and those between colleagues in each department. Regardless of the nature of the relationship, there are a number of key factors which can determine whether these relationships are healthy, productive ones or whether they will have a detrimental effect on the business. It is generally accepted that a happier workforce, one where good relationships are in place, is a more productive workforce. Good relationships are built on a culture of cooperation where each individual is working towards the achievement of shared aims and objectives.

Good working relationships are rooted in respect. I am so sorry I failed to exercise that. I would like to gain back your respect and trust towards me as your manager. I know that it is impossible to build up a relationship with someone unless you have a good understanding of that person’s character and to accept these even if they differ from your own.

This can lead to mutual respect and understanding being established and is a key factor in developing a good working relationship. I sure want to have a good working relationship with you. I hope you can find in your heart to forgive me for my shortcomings.

John Smythe
Human Resources Director