Sometimes, your boss might ask you to work on his personal assets including bank accounts and properties. This may be a good time to impress to your boss, but it is also improper to proceed with your work.

To make sure that you are doing something legal for your boss, write a formal letter for a request confirmation of an authorization to take action.

Writing for a Confirmation Request is a must especially if your boss didn’t put your authorization on a piece of paper. It will be a proof that you have gained an authorization from your boss. If you tried to get your work done on a bank without it, the bank management will not allow you just because you might be a thief.

It also saves time by just letting your boss sign on the papers rather than making another letter to confirm authorization. Keep in mind that the letter must be straight forward and accurate based on what your boss asked you to do.

This is a sample letter of a request confirmation of an authorization to take place:

SAMPLE

June 19, 2010

Ross McDonald
Supervisor
Rigger Oil Enterprises
4752 Farm Meadow Drive
Nashville, TN 37210

Dear Sir:

Yesterday, you asked me to withdraw the total amount of $10,000.00 from your bank account in Bank Land with account number of 521212576935. According to our conversation, the money will be used to pay for the bills of the main office as well as to purchase raw materials to be used in the company’s products.

It is for this reason that I request for your signature at the bottom of this page to confirm your authorization to the letter holder. Please include a photocopy of your ID and passbook for the bank’s further reference. Thank you.

Sincerely,

Michael Lewis
Secretary

APPROVED BY:

Ross McDonald
Director
Rigger Oil Enterprises

NOTED BY:

Jeffrey Morales
Finance Head Director
Rigger Oil Enterprises

To enlighten and ease any uncertainties or reservations a guest may have about an upcoming event he or she is invited to, this letter of confirmation of a guest’s attendance at a conference or symposium is an opportunity to give to the guest peace of mind.

In this letter, it should mention the important details of the event: venue, date, the purpose of the gathering, and the benefits from the event, to avoid unnecessary complications.

There are many ways to confirm, such as texting or calling the host/guest, but writing a letter is best practice.

This type of correspondence should be direct and business-like.

However, if there is a personal encounter with the guest prior to the event, putting a personal tone in the letter may help in getting a positive response.

Example

Date

Name of Addressee
Address

Dear (Sir/Madame):

Thank you for acknowledging and accepting our invitation to attend the Annual Parent-Teacher Convention on January 27. It will be held on the newly-built gymnasium of the school. The convention will promptly start at three o’clock in the afternoon.

This conference will address the following issues:

1. An update of the previous years’ projects
2. Board member’s performance assessment
3. Qualifications and requirements for filing of candidacy for Board position
4. Other agenda

As members of the board of the Parent Teacher Association, we highly encourage your participation in the convention. We are hoping to promote camaraderie among parents and teachers because we know how important it is that we set the standards for our children by setting good examples.

We also wish to actively take part in activities that will increase the quality of education that our children will receive through fund raising projects that will support this aim.

For any suggestions or clarifications, don’t hesitate to call us. Thank you and we hope you confirm your attendance as soon as possible.

Sincerely,

Name of Sender
Title

CONFIRMATION OF VERBAL ORDER

Date: _

To: _ [Supplier]

This letter shall confirm your acceptance of verbal order
communicated to you on _.
A copy of our purchase order containing the state terms
is attached.
Unless we receive objection within ten days of your
receipt of this order, we shall expect delivery of all ordered
goods on the date indicated.

Very truly yours,

Dear

This will confirm our telephone conversation of [date]
wherein I informed you that there was a problem with the
[service performed]

As I stated, [description of problem]

It is my understanding that you will [commitment of service
company]
in order to resolve this problem.

Thank you for your cooperation in this matter.

Dear

This letter will serve to confirm our agreement regarding
your purchase of, and payment for, certain merchandise
from our company.

We have agreed to ship the following merchandise to you:

You agree to abide by our printed terms and conditions,
and you additionally agree to pay for the merchandise in
three equal payments. The first payment shall be sent
so as to be received by my office not later than [date]
The second payment shall be received not later than thirty
days later, and the third payment shall be received not
later than thirty days after the second payment. In no
event shall payment be received later than [date]

Please sign a copy of this letter and return it to me.
Upon receipt of your confirmation of our agreement, I
shall release shipment of the aforementioned merchandise.

Dear

Thank you for your courteous request to interview one of our
officers for the article you are writing about our business.

[name of individual] will be pleased to meet with you at our
offices at [address] , on [day] , [date]
, at [time] I belive that you will find him to
be extremely knowledgable about our business and the role we
play in relationship to our industry.

Thank you for your interest in our firm

Dear

Thank you for your courteous request to interview one of our
officers for the article you are writing about our business.

[name of individual] will be pleased to meet with you at our
offices at [address] , on [day] , [date]
, at [time] I belive that you will find him to
be extremely knowledgable about our business and the role we
play in relationship to our industry.

Thank you for your interest in our firm

Dear

This will acknowledge our telephone conversation of this
date. As was stated in our letter dated [date] ,
we should be receiving our financing by [date]

In view of the above, we would appreciate your extending
the date for our payment of the account until [date]
This will enable us to make sure that all of the appropriate
documents have been prepared.

We appreciate your courtesies, past and present. It has been
a pleasure doing business with your company and we look
forward to years of pleasant associations.

Dear

Your suggestion that we recycle the trims from our vinyl
production has been analyzed and found to be an extremely
viable idea.

This recycling process, which will be implemented in six to
eight weeks from now, will result in direct savings to our
firm. We commend you for your inventiveness!

Please accept our congratulations on the adoption of your
recommendation and our thanks for your enthusiastic attitude.