This letter is written to confirm the receipt or sending of a package or documents.

The body of the letter contains the confirmation that you have sent the item/package informing the recipient/customer the content of the package, how it is being sent, and expected date of arrival.

Also, this letter confirms the receipt of the item, closing the transaction, and provides feedback to the sender that the item has arrived and received.

The tone of the letter is formal. However, the tone may be a little less formal considering if the client/customer is a regular.

Replies can be short. If there are other details that need to be addressed, it should be then included in the letter.

Example Letter to Confirm Sending of a Package or Documents

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is to notify you that the revisions on the dissertation papers were mailed today as you requested last week. Expected arrival of package is within two to three days via mail courier.

I am pleased that you have taken the necessary time to make the revisions on the paper. However, there are some additional reminders and last-minute notes for you to better improve your research.

I commend you, as early as now, for your hard work and dedication to finish the research paper. I wish you the best of luck on your defense. Do update me on how it went. And feel free to write or call me for further assistance.

Sincerely,

Name of Sender
Title

Example Letter to Confirm Receipt of a Package or Documents

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is to acknowledge and confirm receipt of the revised dissertation paper. I will be always grateful for your professional input on my study. By the way, I have looked into the sites that you have given and I have gained additional materials for my paper.

I will keep you in the loop as how my defense will go. Thank you for the vote of confidence.

Sincerely,

Name of Sender
Title

A confirmation letter of receipt order from a customer may be necessary in the subject of purchasing orders.

However, to avoid any delays or problems like in the delivery and changes in details of an item, or a request from the customer, a written confirmation of the receipt of an order should be provided.

Example:

Date

Name of Addressee
Address

Dear (Sir/Madame),

This is to confirm that we have the Receipt of Orders as per requested.
The company has received your order for:

– Three (3) rolls of 36 meter x 60 inches of white pure cotton fabric that cost $10.00 per meter.
– Four(4) female adult size mannequins made from fiber glass, white in color at $75.00 each
– One (1) roll of 36 meter x 45 inches of floral printed silk at $20.00 per meter.

An additional fee of $20.00 has been added for delivery charge since the items have exceeded the required weight that covers freight cost.

Expect your order within 5-7 days from our receipt of your orders. You will be given the tracking number of the cargo once it is ready for shipment for your referral.

Do feel free to contact us should there be any questions and clarifications on your purchase order or if you wish to place another order. We are pleased to have served your needs.

Thank you for your continued patronage.

Sincerely,

Name of Sender
Title