Letter of Confirmation for an Appointment

Have you been invited to an interview or an appointment? Isn’t it nice to grab this once-in-a-lifetime opportunity to show off your creative skills? But it will be much better if you have tangible proof that you are indeed included in the scheduled meeting.

If you have been invited, don’t hesitate to send them a Confirmation Letter.

If you have been invited to an interview or a meeting, it is courteous to send the person a confirmation. It will not only be used to confirm the appointment, meeting or interview, but also to let him know that you understood the details of your meeting fully.

The letter should be in a formal and direct tone. It also has to be brief because unnecessary words would make the reader uninterested. Check the letter’s punctuation marks and grammar before you submit it. You can easily put it in a clean sheet of paper and envelop or send it by email (make sure that it is formatted).

If you are writing this letter to your close colleagues, you don’t need to be very formal. A simple friendly tone is fine if you are having an informal appointment.

Here is a following sampleletter on a formal meeting confirmation:


October 15, 2009

Mr. Tommy Brown
Creative Department Head
Maternity Consultant Corporation
4294 Boone Crockett Lane
Port Angeles, WA 38362

Dear Mr. Brown,

I am looking forward to seeing you on October 18, 10:00 am at our office at Port Angeles to discuss about the marketing plans on our latest dress designs. Our Sales Department Head, Georgia Miller, and Senior Manager, James Thomas, will be joining the meeting.

If you need to reschedule our meeting, please do call Mary, my secretary, at 765-555-3651. Until then, I will be looking forward to see you at the meeting.

Yours Sincerely,

Harry Wall
Maternity Consultant Corporation

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