It is important to be brief, accurate, prompt, and polite when writing a letter confirming a registration or reservation. Never forget to include important details regarding the reservation.

To avoid any misunderstanding between two parties, the details should be repeated or reiterated to convey clarification.

There are two kinds of letters in this section:

1) written by the client/customer, and

2) written by the business, or organizer.

These letters answer each other with regards to both parties concerns. It talks and repeatedly confirms and clarifies the reservation or registration made by the customer.

Examples:

A. Letter from Customer:

Date

Name of Addressee
Address

Dear (Sir/Madame):

I have read your invitation for the Developmental Training in Management Program scheduled on June16-17. I am very much interested in participating in the training and so I would like to confirm my registration to the program.

I will pay the necessary fees for the said activity as soon as I receive confirmation from your office of my slot in the event.

Thank you very much.

Sincerely,

Name of Sender
Title

B. Letter from Business or Organizer:

Date

Name of Addressee
Address

Dear (Sir/Madame):

This is in response to your letter confirming your registration dated, (insert date), regarding your interest in joining our Developmental Training in Management Program. It is my pleasure to inform you that there is an available slot that can accommodate you for the June 6-17 schedule. It is to our delight to inform you that we have included you in the list of participants.

The payment details for the training are attached in this letter. To confirm your slot in the program, please deposit the amount on or before June 6. If in the event you fail to make the deposit on the said date, we will assume that you are no longer interested and that you are giving up your slot.

For any queries, please feel free to contact us. Thank you very much for your interest.

Sincerely,

Name of Sender
Title
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