Sometimes, an employer or top employee needs to take a decision that will change the company management. It is either the company needs to amend the benefits of an employer or change the operation time; or an employee wishes to resign his current job.

It is best to put all of these decisions in writing for letter reference. That is why someone has to confirm a directive or decision.

This confirmation letter is used to ensure that the stated decisions are of the whole company’s understanding. It is also used to give the person some important paper works for the decision to be effective. The letter must be in a formal tone and states the directive clearly and effectively.

Here is a sample letter to confirm a manager’s decision to leave:

SAMPLE

June 11, 2010

Grace Vannatter
674 Brooklyn Drive
Beaumont, Texas 77701

Dear Grace:

I am writing this letter to verify your resignation as the IT Department Head effectively on June 30, 2010. You have stated yesterday in our meeting that you want to live as a housewife and live a stress-free life.

Attached to this letter are the documents and instructions to get your separation pay and your last month salary. Evaluation sheets are also included for you to evaluate your IT Assistants who are Donald Ybarra, Sara Tracy, Andrew Hafer, and Sharon Collins. Your evaluation sheets will be the company’s guideline to select the assistant to be promoted to your position.

I would like to grab this opportunity to thank you for the time and effort that you have given to the company. We are proud to say that our company has prospered because of you. As a representative of the CProq Analyst Ltd., I give you best wishes on your chosen path and to all of the good things to come in your way in the future.

If you still have questions, please feel free to contact me at 925-827-8714 or at ShakiaSStarr@cproqanalyst.com.

Truly yours,
Shakia Starr
Human Resource Department
CProq Analyst Ltd.