Making an announcement through a letter is not as easy as telling it face-to-face. A written document is subject to different interpretations. When you write an announcement, be concise and straightforward in order for your readers to receive the information quickly and understand it clearly. Keep it short and simple. Make sure that you write something inviting and not just for the sake of announcing the occasion.

Utilize the letter for your advantage. If you are writing a personal announcement take the opportunity to ask the receiver how they are doing and to reconnect family relationships. Keep in mind as well that when you make an announcement, it should be complete. It would avoid too many questions addressed to you later.

One of the types of announcement is announcing an engagement through a personal letter. Writing a personal letter announcing your child’s engagement can be easily done. It would be a lot easier to disclose information because your readers are familiar with you as the writer and your child as the subject of the letter.

Below is a sample of a letter announcing an engagement to the entire clan.

SAMPLE

November 25, 2010

Richard & Sue Washington
1234 Narrow Road
Rainbow, PA 10987

May Parker
2345 Antioch Drive
Queens, NY 02345

Dear Aunt May,

How are you?

We are delighted to announce the engagement of our daughter, Jane, to her long time boyfriend, John Smith. John asked for Jane’s hand in marriage after dating for so many joy-filled years. Definitely, Jane said yes!

We hope to share in the next few months their wedding announcement- happy news!

We wish you also a Happy Thanksgiving.

Love,

Sue and Richard Washington

Another example of a letter announcing the engagement and an invitation

November 26, 2010

Richard & Sue Washington
1234 Narrow Road
Rainbow, PA 10987

May Parker
2345 Antioch Drive
Queens, NY 02345

Dear Aunt May,

As we share our love together, come, join and fly with us!

The John Smith and Jane Doe Travel Engagement Party is set for January 10, 2011. We are departing at exactly 5:00 in the afternoon. We will meet at the Fly International Airport at least two hours before the scheduled flight.

Our itinerary is from California, the groom’s hometown, to Boston, the bride’s hometown. The groom’s parents, Mr. Joe Smith and Mrs. Josephine Smith will host the engagement party. On the other hand, the bride’s parents, Mr. Jonathan Doe and Mrs. Martha Doe will host a cocktail party in Boston.

Enclosed in this invitation is your airline ticket. We are encouraging all our guests to be in formal attire in all the events.

R.SV.P. by the 28th of December, 2010. Call Sassy at 123-456-7890

We look forward seeing you!

Sincerely,
John and Jane