Letter Samples A-D

Announcement of Catalog Price Reductions

Dear

This is my favorite kind of letter. How many letters have

I had to write over the years advising you of a price

increase? Why, you ask, am I so happy? Read on.

This is to advise you that, for a limited period of time,

we are reducing prices on certain items in our catalog.

Take a moment to review the enclosed catalog. I have

circled in red ink the items that are temporarily reduced.

What an opportunity!

Please take advantage of these prices. If you wish to

order large quantities, or stagger shipments, give me a

call and we will try to work out mutually acceptable

terms and conditions.

In any event, get your order in, as these prices are only

in effect until [date]

I do enjoy writing this type of letter. Thank you in

advance for your order.

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Announcement of Business Name Change

Dear

As our new letterhead indicates, we have recently changed

the name of our business from [old name] to [new name]

There has been no change in management and we will be

providing the same products and fine service on which we

have built our reputation in the industry. We would

appreciate it if you would bring this announcement to the

attention of your accounts payable department and direct

them accordingly.

Thank you for being one of our valued customers. We

appreciate your cooperation in this matter.

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Announcement of Additional Location

Chambers Insurance Company

is pleased to announce

the addition of a new location for your convenience

Our address is:

4500 4th Street North

St. Petersburg, Florida 33702

Telephone (813) 546-6941

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Amendment to Lease

AMENDMENT TO LEASE

FOR GOOD CONSIDERATION, _ [Landlord], and _ [Tenant],

under a certain lease agreement between them for premises

known as _, dated _, 19_ hereby modify and amend said lease in

the following particulars: [Describe modified terms]

_

All other terms shall remain as contained.

Signed under seal this _ day of _, 19_.

______________________________

Landlord

______________________________

Tenant

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Agreement to Extend Debt Payment

AGREEMENT TO EXTEND

DEBT PAYMENT

FOR VALUE RECEIVED, the undersigned, _ [Creditor] and _

[Company], hereby acknowledge and agree that:

1. The Company presently owes the Creditor the sum of

$_, said sum being presently due and payable.

2. In further consideration of the Creditor’s

forebearance, the Company agrees to pay said debt on

extended terms in the manner following:

_

3. In the event the Company fails to make any payments

punctually on the agreed extended terms, the Creditor

shall have full rights to proceed for the collection

of the entire balance then remaining.

4. This agreement shall be binding upon and inure to the

benefit of the parties, their successors, assigns and

personal representatives.

Signed under seal this _ day of _, 19_.

___________________________

Creditor

___________________________

Company

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Agreement to Compromise Debt

AGREEMENT TO COMPROMISE DEBT

FOR VALUE RECEIVED, the undersigned being a creditor of _

[Company] hereby enters into an agreement to compromise and

reduce the indebtedness due the undersigned on the following

terms and conditions:

1. The Company and the undersigned acknowledge that the

present debt due is $_.

2. The parties agree that the undersigned shall accept the

sum of $_ as full and total payment on said debt and in

complete discharge of all monies presently due,

provided the sum herein shall be punctually paid in

the manner following:

_

3. In the event the Company fails to punctually pay the

reduced amount, the undersigned creditor shall have

full rights to prosecute it claim for the total debt

due under paragraph 1 [less payments made].

4. This agreement shall be binding upon and inure to the

benefit of the parties, their successors, assigns and

personal representatives.

Signed under seal this _ day of _, 19_.

_______________________________

Creditor

_______________________________

Company

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Affidavit of No Lien Form

AFFIDAVIT OF NO LIEN

STATE OF___________________

COUNTY OF__________________

Before me, a duly commissioned Notary Public within and for

the State and County aforesaid, personally appeared________

_________who, after being duly sworn as required by law,

deposes and says:

1. That he is the ___________________[title] of __________

________________________________[firm].

2.That_____________________[said firm] is the owner of the

improved property known and legally described as follows:

SEE EXHIBIT “A” ATTACHED HERETO

or

[set forth legal description]

3. That ___________________is not the subject to any

bankruptcy, creditor’s reorganization or insolvency

proceeding and none are pending, contemplated or threatened.

4. That ____________________has possession of the

property and that there is no other person in possession

who has any right in the property.

5. That there are no unrecorded labor, mechanic’s or

materialmen’s liens against the property and no material

has been furnished or labor performed on the property which

has not been paid in full.

6. That there are no unrecorded easements, liens of

assessments for sanitary sewers, paving or other public

utilities against said property.

7. That there are no claims whatsoever of any kind or

description against any fixtures or equipment located on

the said premises.

8. That there are no existing contracts for sale, options

to purchase or unrecorded deeds or mortgages existing

against said property.

9. That this affidavit is made for the purpose of_________

__________________________________________________________

_________________________

[signature]

Subscribed and sworn to before me this ___ day of _______,

19__.

______________________

My commission expires________ NOTARY PUBLIC

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Affidavit for Lost, Stolen, Destroyed Stock Certificate Form

AFFIDAVIT FOR LOST, STOLEN, DESTROYED STOCK CERTIFICATE

State of ______________________

County of _____________________

I, [name] , being duly sworn, state:

That I reside at [address] , [city] , [state]

That I am the legal and beneficial owner of [number]

shares of the [specify class] stock of [corporation]

represented by certificates described as follows:

Number Date Registered Name

That said certificates [were or were not] endorsed.

That I have not assigned, hypothecated, pledged, or in any

other way disposed of either the stock certificates or my

rights as a stockholder, in whole or in part.

That I am entitled to full and exclusive possession of said

certificates.

That the circumstances surrounding the [loss, or theft,

or destruction, or disappearance] of said certificates

and my attempt to locate them are as follows:

That the purpose of preparing this affidavit is to induce

[corporation] to issue new certificates to replace those

that have been [lost, stolen, destroyed].

I hereby agree to surrender to [corporation] the

original certificates issued to me should they hereafter

come into my possession or control.

Dated:_____________________

____________________

[Signature]

[Jurat]

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Acknowledgment of Warranty and Instruction for Product Return

Dear

We are sorry to hear that you have been experiencing

problems with your new [name of product].

While we do ask that our customers contact their dealer in

the event of a problem, we recognize that, in your case, it

his would be impossible. Therefore, if you will carefully

package the unit in its original carton and send it to us,

our “doctors” will put it through a thorough examination to

determine the source of the problem.

If the problem turns out to be a minor adjustment, we shall

make the repair and be sure to return the [product] to you

within thirty days. If our determination is that the unit

is defective, we will send you an immediate replacement.

Again, I am sorry that you experienced this difficulty and

wish to thank you for your patience and for purchasing our

[product].

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Acknowledgment of Unsolicited Idea

ACKNOWLEDGMENT OF UNSOLICITED IDEAS

Dear _:

We appreciate your interest in submitting to us an idea

or proposal relative to: _

Our firm receives many ideas, suggestions and proposals,

and has many of its own projects under development. Therefore,

it is possible the idea or proposal you plan to submit to us

has been considered and/or may already be in the planning

stages.

Nevertheless, we would be pleased to accept your idea or

proposal for review, provided it is accompanied by this

acknowledgement letter signed by you.

It is understood that:

1. Samples or other submissions will be returned to the

submitter only if return postage or freight is prepaid.

2. The company accepts no responsibility for casualty or

loss to samples in our possession.

3. The company can accept no responsibility for holding

any information in confidence.

4. The company shall pay compensation only in the event

it, a) accepts the idea, b) has received the idea only

from the submitter, and c) reaches agreement with the

submitter as to terms and conditions.

If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.

Very truly,

The foregoing terms and conditions are understood and acknowledged.

_______________________________

Submitter

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