If you are operating a company or business, you also must expect business documents, letters and resumes coming from the office’s mail box. These documents are important matters especially if these are associated with product or service sales
. If the person who sent you these documents is needed to be informed, you have to send him a Confirmation letter.
This kind of letter is a very short letter to acknowledge that you received the document. It is a way to say to the other person that he must not worry anymore because the tasks related to the document is on going.
Letters of this kind must be sent within two days. If this is not possible, then you must put the reason for the delay in writing. For fast and no cost letter sending, you must send it via email. Keep in mind that the letter has to be fully formatted before sending.
The letter must only contain the confirmation, no more or less. If you are putting other details, the letter will not look ethical and formal anymore. Just imagine reading a confirmation letter of a resume with some hints that the person is not qualified for the position. Of course, the person will be hurt.
Also, state the duration in which you will be doing the tasks that goes with the document especially if these are necessary for the business. If the receiver is out on a vacation, the secretary can inform the sender that the document is in the office and will be taken into action once the sender returns.
Here is a sample letter to acknowledge receipt of a resume, letter, or other business document:
April 15, 2010
Idim Electronic Corporation
1481 Lynn Street
Needham, MA 02192
Dear Ms. Dials,
I, Cora Romero and the secretary of John Figueroa, am acknowledging the receipt of your letter and the attached documents sent on April 10.
Mr. Figueroa is on a vacation leave, but these documents will be brought into his attention as soon as he returns to his office.
Historic Designs Ltd.
There are some incidents that a customer fails to pay at the right time. It may be a head sore for employers and business owners. But even if this happens, you still need to be approachable to your customers. An acknowledgement lettersale viagra
ong> is the perfect way to confirm your customer’s late payment.
An acknowledgement letter works as a payment confirmation letter. It also reduces further troubles for the customer because he might inquire about the delayed payment. You can give assurance to the customer that the company will still assist him on his needs.
You have to be sincere in writing this letter. Even if you are mad, never ever put your thoughts in writing. Keep in mind that there are some events that delays in payment cannot be avoided like for medical and finance reasons; and being rude would just make you lose you customers.
Better focus on your confirmation message which have to be formal and straight to the point. You must also clearly state the terms of payment between you and your customer for instant review. At the end of the letter, supply your contact details if ever he has some questions.
Here is a sample of a letter to acknowledge payment of an overdue balance:
March 2, 2010
2088 Paul Wayne Haggerty Road
Kenner, LA 70065
Re: Overdue Balance Payment Acknowledgement for Account #50768
Dear Mr. Williams,
We are informing you that we have received your payment of $100 that was due last month. Thank you for you remittance and your account ban has been lifted.
Please keep in mind that you have to pay before the 15th of the month to avoid penalties. Customers who can not comply will be required to pay a penalty fee of %3 of the initial payment as well as an instant account ban.
If you still have any questions and inquiries, please call our hotline at 870-497-2855 or email me at firstname.lastname@example.org. We are truly happy to hear from you soon.
Thank you for using our services and have a good day.
Palick Bank Land Inc.