There are times when people need to undergo a life changing medical procedure, especially if they had a serious accident or disease. Doctors need the approval of the guardians in order to continue the operation, which is why letters to authorize medical treatment is necessary.

Under legal terms, doctors and nurses cannot operate the patient without the consent of the family. The family can file law suits against the hospital if ever the patient dies or have more serious complications after the unauthorized operation.

An authorization letter is their legal protection to ensure that the hospital don’t have any liabilities to the patient’s family after the said operation. It is also a way to put the consent of the family in writing.

The letter must be brief, information-centered and has to be edited in a word application and printed on a piece of paper to make it look formal. Personal information and contact numbers of the guardians, the patient, and the health insurance company, the doctor or surgeon, and the hospital has to be seen on the letter.

The guardians must sign the letter and sent to the notary public for authentication. When all is done, the surgeon can now operate on the patient.

Here is an example of a letter to authorize medical treatment:

SAMPLE

MEDICAL TREATMENT AUTHORIZATION LETTER

To Whom It May Concern:

As the parents of Joan Williams, we allow the bearer of this letter to approve medical treatment to our daughter. We put our daughter’s life in the hands of her surgeon.

Guardian 1:
Janet Williams
Work Phone: 791-3254
Mobile Phone: 0916-571-8442

Guardian 2:
Andre Williams
Work Phone: 272-3565
Mobile Phone: 0939-049-9277

Insurance Carrier: Jigka Life Insurance Company
Policy Number: 45390-49927-4297

Child’s Personal Information:
Date of Birth: December 3, 1994
Blood Type: O
Known Allergies: Shrimp, Peanuts
Being Treated for these Chronic Conditions: Chronic obstructive pulmonary disorder, Bronchiectasis, other events of difficulty breathing

Physician: Dra. Barbara Barbosa
Phone Number: 776-5693

Thank you,
____________________
Janet Williams
Mother’s Signature

____________________
Andre Williams
Father’s Signature

Subscribed and sworn to before me on this 28th of September 2010

____________________________________ Notary Public
__________________________________ County, Arizona

Pejoo Health Care Incorporation
437-9975

The never ending social gatherings and celebrations are inevitable in the world of business. These gatherings are necessary in order to establish more connections to potential affiliates. It is also important for you to have such gatherings, so that you will be able to celebrate the achievements of the company.

When you make an announcement of a job-related party or celebration, they can be usually presented in the form of an invitation. Most often, such announcements are given in the form of a formal letter, and attached therewith is the official invitation. For your employees, it is necessary to inform everyone what is to be expected in the said party, and what it is for.

Try to inform the people in the nicest and happiest way possible, for it is a gathering that must be celebrated with vigor and enjoyment. The following is an announcement of a company related party, a letter that is given to all of the company’s employees.

SAMPLE

December 25, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

Red Fingers Telephone Company – Queens Branch
2345 Antioch Drive
Queens, NY 02345

To all the distinguished Employees,

It is a known fact to everyone that this coming month, Red Fingers Telephone Company will be celebrating its ninety-second (92^nd) year of doing business. We have had a long successful life and it is all thanks to you and for your hard work in making the company one of the most successful network companies all throughout the nation.

For this reason, our company wishes to celebrate through a grand ball on the 5th of February 2011, to be held at the Grand Ball Room at Merlion Hotel. This event will be attended by distinguished guests who have made great contributions in making our company a success.

You, as one of our employees, are invited to attend this ball as our expression of gratitude to a job well done all throughout the years of your employment.

The ball shall commence at seven in the evening, carrying the theme “Royal Rainbow.” Please come in your best, formal and royal-themed attire, filled with wonderful and bright colors of the rainbow.

We hope to see you there. Once again, thank you for your hard work!

Sincerely Yours,

John Donny

CEO

Red Fingers Telephone Company

Among the business letters available for one’s use, is the letter announcing a hiring freeze and is probably one of the most delicate announcements one could ever make. This is so because it will greatly affect not only the physical but also the moral aspect of the employees and potential employees. Hiring employees greatly affect the stability of the company. Such measures are usually taken in order to protect and secure the safety not only of the company profit, but also to maintain a good performance and status of the company.

A hiring freeze is usually brought about by the slow movement of revenue in the company. Making an announcement regarding this matter must be delivered in a clear and reasonable manner.

Reasons for such a decision must be explained clearly. It does not need to be extremely detailed, but it should be enough to tell your employees why your company decided to commit to such a decision. Below is an example of a letter announcing a hiring freeze for a company.

SAMPLE

November 25, 2010

Moon and Shine Jewelry Company
1234 Narrow Road
Rainbow, PA 10987

Moon and Shine Jewelry Company – New York Branch
2345 Antioch Drive
Queens, NY 02345

To All the Employees,

This is to inform everyone that the Moon and Shine Jewelry Company will have to put on hold the hiring of new employees. The administration understands that various sectors in the company are expecting to receive help, and this freeze may cause a little hardship in some departments. Rest assured however, that this will not last long.

The hiring freeze has been decided by the company in an effort to recover and create strategies in approaching the market due to the slow reception of the market to the products brought about by economic adjustments the state is currently experiencing.

Rest assured that this time will be used wisely to formulate new approaches in facing the market, so that by the start of next year, plans of hiring new applicants will finally be put into action.

The Company sincerely hopes for your understanding and support as we cope under the current situation. Rest assured that we will get back on track the soonest time possible.

Thank you, and good day!

With my most profound gratitude,

Eric Carter
CEO
Moon and Shine Jewelry Company

It is important to keep your employees informed whenever there are new programs that must immediately be implemented in the company. Whether it is a mandated company policy or something that is optional, you should still find time to inform everyone of this certain program to keep your employees well informed of the matters going about in the company.

One of these programs usually mandated for employees is the Drug Testing Program, to make sure that your employees are, naturally, toxic-free in order to establish a drug free working environment. As drug testing is a delicate matter, it must be announced to your employees in a careful way which, even if it is commanding and executing, must still be delivered in a nice way that seeks understanding and patience.

Announcing a drug testing program is almost the same as announcing a change in a company policy; it must be informative and delivered with utmost care. It should be easy to understand and approachable. Here is an example of a business letter announcing a mandated drug testing program.

SAMPLE

November 25, 2010

Alpha-Omega Corporation
Medical Division
1234 Narrow Road
Rainbow, PA 10987

Alpha-Omega Corporation
ALL EMPLOYEES
2345 Antioch Drive
Queens, NY 02345

A Notice to All Our Employees,

Due to the recent events, issues and disturbances related to drug-related incidences, the company has decided to take necessary actions in order to assure not only a drug free working environment, but also to secure the welfare of the employees. In line with this, therefore, effective December 10, 2010, the company, this will be administered by the company clinic staff, and will perform drug testing, to be done all throughout the year. It is our hope that by the end of the year, all our employees would have completed at least one random drug test.

The employees shall be informed an hour before the actual test. Testing will be scheduled and performed only during office hours. Your supervisors shall also receive the same notification to allow you to have an hour off so that you can attend the drug procedure. The entire drug testing shall be free of charge and will be under the direct supervision of the company clinic.

For concerns regarding this matter, you may direct your queries to your immediate superior.

This program is a mandated procedure subjected for everyone’s strict compliance.

Noted,

Dr. Joseph Andrews
Company Physician

A contest does not only serve its purpose of rewarding an individual, the announcement of the lucky winner of a the contest serves as a promotion of your company. A letter to announce a contest winner must be presented in a manner which you are aimin

g to deliver the good news to the winning party, and at the same time, you are proudly informing everybody of such wonderful result.

This aims to tell everyone that you chose the best person which performed well in the contest. Also, it must encourage the readers that they, as well, will be able to win prizes just like the lucky party, if they join and participate in the future contests. Also, make sure to inform not only the winning party, but also the readers as a whole of the prices the winner gets to receive.

Most of all shower the winner with congratulatory messages. In this article, you will be able to view a sample letter announcing a winner in a company contest.

SAMPLE

November 25, 2010

Rejoice and Revive Modeling Agency
1234 Narrow Road
Rainbow, PA 10987

To Our Valued Customers and Contestants,

It is our pleasure to inform to every one of you that Ms. Jane Lennon, a sophomore of St. Mary’s Academy has won this year’s Rejoice and Revive Anniversary Promo.

Of all the thousands of participants and hopefuls, Ms. Lennon has showed our dear judges her exemplary skills in the field of beauty and aesthetics. Born and raised in Ohio, she proved herself worthy of our company’s attention for a job well done. For this, she will receive five thousand dollars ($5,000) cash, plus a chance to be a part of our company as a fashion director. For this, congratulations, Jane!

In line with this, we would also like to grab this opportunity to thank you, our dear participants for making this promo possible. Rest assured that in the coming years, you will experience more fun, more challenges, and better prizes for you to fight for. So keep yourself at bay and be prepared.

We hope for your enthusiastic participation in the future as well!

Truly yours,

Evalyn Lopez
Promotions Director
Rejoice and Revive Modeling Agency

Changing your company’s name is a significant action in your business, especially if your previous name has made its establishment in the business world. For this reason, it is important to let the people know that you have changed your business name.

This is to make sure that everyone knows, either for the reason of connection, affiliation or a potential customer will know that your company did not dissolve, but merely changed your name into something that you believe will benefit your company.

There are many approaches on how to write an announcement of changing your company’s name, but in doing so, always keep in mind that the letter should be positive when delivering the announcement. While at the same time, politely reassuring your reader of the continued excellence in service.

Keep the letter as personal as possible, in order to instill closeness and a connection between you and your reader. Assure your customers that only the name is changing, and that they will receive the continuing improvement of the quality of service. Here is an example of a letter of announcement to change the name of your company.

SAMPLE

November 25, 2010

Elements and Chemicals Mfg. Co.
1234 Narrow Road
Rainbow, PA 10987

Nicole Smith
2345 Antioch Drive
Queens, NY 02345

Dear Mrs. Smith,

It is with our great pleasure to inform you that we, Pure Liquid Chemicals Inc., is changing our business name into Elements and Chemicals Mfg. Co. This name change will take effect on the fifteenth of December, year 2010.

We have decided to change our name in par with our expanding business opportunities. We believe that this change will deliver us good business not only from within the state but also to our neighbor countries for a chance of importation and exportation of chemicals. We do this in our desire to deliver better service to you, our valued customers.

Rest assured that despite the name change, be guaranteed that our products and services which you patriotically availed of and enjoyed will remain of top quality, if not maintain its already excellent performance. We hope you find some time to drop by and visit us in our office, and we’d love to show you our company’s new sign!

Thank you for your patronage, and we hope to continue doing business with you in the future!

Sincerely,

Helen Anderson
CEO
Elements and Chemicals Mfg. Co.

The fastest way for you to announce a price decrease or increase of your products and services is through emailing your clients.

This is one of the mediums to disseminate information faster about your current developments in your company. Keep in

mind that you may use the announcement letter for your advantage.

Use it as a key opportunity to strengthen your relationships with your customers, thank them for all the support and at the same time promote your organization.

Below are sample letters on announcing a price decrease or increase of your products and services.

EXAMPLE Announcement of Price Increase

November 25, 2010

Mr. John Smith
Purchasing Head
XYZ Company
[Address]
COMANY Inc.

Dear Mr. Smith,

Greetings.

Due to the increased costs of our raw materials, we regret to inform you that we have to increase the cost of our products. We tried our best not to increase our prices but we can no longer pull our strings.

For your reference, we have attached a catalogue with the new price list of our products which will be effective December 1, 2010. For any orders you will make from now and before December 1, 2010 will be charged at the lower rates.

We would like to take this opportunity to thank you for all your support and patronage of our products.

Should you have any questions regarding the new rates, feel free to contact us.

Yours very truly,

Jane Doe
Sales and Marketing Head

SAMPLE Announcement of Price Decrease

November 17, 2010

Mr. John Smith
Purchasing Head
XYZ Company
[Address]
COMANY Inc.

Dear Mr. Smith,

Greetings.

We rarely have the opportunity to advise our customers of such good news. Due to the decreased costs of our raw materials, we are glad to inform you that it has made it possible for our organization to decrease our prices.

Effective December 1, 2010, the attached catalogue with the new price list of our products will be implemented. By the way, these prices do not include the discount we have given to you prior the changes of price.

We would like to take this opportunity as well to thank you for your continued patronage of our products.

Yours very truly,

Jane Doe
Sales and Marketing Head

NOTE:
The above letter is a good news letter. It contains welcome information. It can communicate to your customers that you are doing your best to serve their needs especially during these trying times. It shows how you value your customers. Grab this opportunity to establish good will and confidence between your customers.

A personal letter is very informal and warm. This is a form of how you share your personal feelings about a certain event such as an engagement to someone close to you. How can you share such good news? Of course, write a personal letter. When you write a personal letter, you may include pertinent information like the date, time and venue. Do it in a conversational tone like they are just in front of you.

Thank you to the technology because you can make a personal letter through email which your receiver can get it in just seconds. You do not have to worry if they will not get it on time or will be lost in the post office.

Some announcements can also be done in a website and then send a link to the people whom you want to read the announcement. Although, keep in mind as well that there are members of your family or friends who are not technology savvy. You have to know those people whom you need to write a personal letter using the traditional way.

An example of a personal letter is announcing an engagement of your child. It is very personal and an important milestone for your child and your family. Such event is very special that you want it to announce to your relatives and friends. Here’s an example of a personal letter announcing an engagement.

SAMPLE

November 25, 2010

Linda Kent
1234 Narrow Road
Rainbow, PA 10987

Christina Reiner
2345 Antioch Drive
Washington, D.C. 02345

Dearest Chris,

Hope this letter finds you well. How are you?

I’m writing to share with you a very joyful event from our family. This calls for a celebration for our entire family. Our daughter, Jane was asked by her long time boyfriend, John Smith to get married this coming year.

John asked Jane last week over dinner and they are planning to have a party for close family and friends to celebrate the wonderful occasion.

In such wonderful event, we would like you and your family to be part of it. Here are the details:

December 19, 2010, 7:00 pm at Spaghetti Home’s, 103 Sicilian Drive, Washington DC.

I hope that you and your family can attend this very special and personal event in our lives.

I look forward seeing you on December 19.

Sincerely,
Lino and Linda Kent

This kind of announcement is formal. It is a public statement that a couple has intentions of getting married. It usually states the name of the engaged persons, their parents, and where they live.

You have to check first with the newspaper editor the guidelines and requirements before submitting your details. It should also use appropriate words if one of the parents is deceased, the parents are divorced or the couple is the one making the announcement and not their parents. Writing this type of announcement is really a challenge because anyone could read your announcement.

You might consider disclosing some details and facts. You have to double check the data that you plan to include in the announcement. For instance, is it logical and safe to state the address and number of your child or yours? It is highly recommended that contact details should be kept away from any public announcements.

Keep in mind that a newspaper is a public communication tool and you are posting a very personal event. Just be discreet with other information.

Here are some general tips on how to write an announcement:

1) You have to be concise and direct. Make sure that your reader will be able to get and understand clearly the information you want to convey.

2) It should be friendly and short especially if you are sharing good news to the readers. Your announcement should post positive feelings.

3) When writing an announcement, you should give complete details.

4) Once you are done writing your work, proofread. Consult online dictionary, thesaurus or grammar check if you have to.

For your guide, see sample letter to know how to announce a very important event such as an engagement in a newspaper.

SAMPLE

November 25, 2010

George and Brittany Washington
1234 Narrow Road
Rainbow, PA 10987

Nicolas VonStoudt
2345 Antioch Drive
Queens, NY 02345

We are glad to announce the engagement of Jane Smith and John Doe. The couple has been dating for five years already and just last Saturday, over dinner, John asked the hand of our daughter in marriage.

To all our families and friends who know our daughter or John, kindly email us at engagement@engagement.com. Please include in your email who you are and your mailing address for us to send a formal invitation for their engagement party.

All our family and friends are invited for a simple gathering. Hope all of you can attend.

Thank you.

George and Brittany Washington

The graduation of a son or daughter is the most anticipated day of the parents. It will not only be a proof that the child will face the real world and find a job, but to add relief to the parent’s everyday spending. A better way to give your child a good pat on the back is to make a post graduation party for him. Better send a graduation announcement letter to your other relatives and your child’s friends.

A graduation announcement letter is an invitation to a post graduation party for your child. You can inform your immediate family, friends or other classmates of your child.

If you are sending a graduation announcement letter, it is best to inform the relatives and friends two weeks in advance. The timeframe would make the guests prepare and allot time for the party. The letter could be engraved with glossy words on hard stationery and can be placed inside an envelope or fold into three ways and the name of the guest at the front.

When you are writing, make sure that it is straight forward to avoid confusion. You can also attach a map if the venue is farther than the school. Add your child’s achievements to make it more special like magna cum laude, valedictorian, etc. Also put a R.S V.P. note to make sure that the guest has an option not to attend (which works for his not-so-close classmates). A themed letter and party is much more suited to the kids especially if it takes until morning. The usually themes nowadays are dance parties, movie themed parties, TV show themed parties, and techno parties.

Here is an example of a graduation announcement letter.

SAMPLE

April 25, 2010

Victor & Erica Maldonaldo
1234 Narrow Road
Rainbow, NY 10987

Christine Goodspeed
2345 Antioch Drive
Queens, NY 02345

Dear Christine,

Come with us as we celebrate the graduation of Summa Cum Laude Bryan Maldonaldo from Meadow University.

It will be held at our home at 3086 Tail Ends Road, Meadowlark, New York on the 21st of May 2010 at 7 pm after the graduation rites. A map is included to this letter to direct you. This party will be hosted by Mr. Victor and Mrs. Erica Maldonaldo. Attire is casual, don’t forget your dancing shoes.

See you there,

Victor & Erica

Please R.S.V.P. by the 10th of May to Mr. Ricky Berry. Call him at 312-555-3486 or send a message to his email account, rickyAberry@super.com.