Company activities are announced to the public now and then, so that the people interested will have the chance to participate in such program. One of the important announcements that you should make are the job openings. This is, of course, inevitable so that people interested in being one of your employees must be able to do well and present themselves and find the opportunity to try out their skills.

When you make an announcement for a job opening, be sure to announce all the necessary details of the job. Include what position is available, its job description, and what the requirements are from them to be qualified for the position.

Some companies also include the estimated salary as a way to also attract some applicants. If the available job is open to fresh graduates or for those without experience, you should also be able to express it in your letter. Here is an example letter for a job opening by a Technology Company.

SAMPLE

December 25, 2010

Information and Relations Inc.
1234 Narrow Road
Rainbow, PA 10987

Kelly Eastwood
Temps R Us
2345 Antioch Drive
Queens, NY 02345

Dear Mr. Kelly Eastwood,

It is our pleasure to inform you that our company, the Information and Relations Inc. is opening its doors to all applicants who wish to try their luck on becoming a Computer Analyst.

The Information and Relations Inc. is a company that has been involved in Computer Related business. We provide manpower to big companies who are in need of computer experts with skillful knowledge.

In line with this, we would like to invite you to apply for this available position in our company. As a Computer Analyst, it shall be your duty to handle issues related to Computer and Software. You must be a good team leader and should be able to do his job well under minimum supervision.

To be an applicant, you must meet the following qualifications:

– must be a college graduate of a computer-related course
– able to work under minimum supervision
– willing to work on graveyard shifts

It is also our honor to welcome fresh graduates and they are welcome to apply.

We hope to see your candidates there!

Yours Truly,

Genevieve Corder
HR Specialist
Information and Relations Inc.

Do you want to showcase the achievement of your employee to the entire company? You may want to grab the opportunity by writing a letter announcing a certain employee’s achievement. This is the great time to build good relationship and goodwill between employees and management.

This is one of the ways on acknowledging the performance of an employee. Companies might have numerous ways such as giving monetary bonuses or some other type of reward. But an announcement is the best way of improving the morale of the employees and creates a positive atmosphere within the company.

When you write a letter announcing an employee’s achievement, keep your sentences concise and short. Enumerate the facts clearly and use simple words only in order for your employees to understand. Make your employees feel through your statements that they are truly an asset of the organization. Employees should see and feel that they are valuable in the company. Make genuine and not just flowery statements.

It cannot be equated to money or with any material things. Once the management shows interest in the lives of their employees, they will feel they are taken care of and they are of great value for the company. Here’s a sample of a letter announcing an employee’s achievement.

SAMPLE

November 25, 2010

Alpha-Omega Corporation
1234 Narrow Road
Rainbow, PA 10987

Dear Team:

Greetings.

I would like to invite everyone to congratulate Jane Smith for a very terrific achievement!

She has successfully led the Business Development Team in closing a major partnership with a foreign investor. She was able to present with flying colors the business proposal that her team has prepared. Jane presented real time facts very impressive analysis and thorough recommendations. Her output was excellent and has exceeded the expectations of our foreign investor.

The management team would like to encourage everyone to follow her as an example. We are dependent on you, our employees. Your output are the reasons why our company is here. We are looking forward for more people like Jane – those who share their skills, knowledge and talents to the company.

Again, congratulations to Jane. We are truly thankful to have you here in our company and those who will be following your footsteps.

Gratefully,

John Doe
President

Any company should make sure that all the planned activities must be announced to the concerned people homework help websites before hand whether it is an informal or formal event. If it is a formal or an important event, a proper announcement in the form of poster or letter is required. Most companies send announcement through emails and no longer use bulletin boards.

Announcement should be concise and clear to any reader in order to get immediately the information that has to be relayed. Use simple words only. Make it complete as well so that you will not be bombarded with questions that will take too much of your time in answering same questions.

For instance, you are to announce an employee training session that there will be a new computer system that the company will be using. It is important to state the importance and details of the training session. Here’s a sample letter to assist you.

SAMPLE

November 25, 2010

Information Computer Technology Group
1234 Narrow Road
Rainbow, PA 10987

Dear Staff Members:

Good day.

Information Computer Technology Group (ICTG) scheduled a series of employee training sessions as suggested by the President. All departments are required to attend.

The company has invested in new software to be installed in each computer unit. The software will help everyone to work efficiently and effectively. The training session will be beneficial and worthwhile for our company to be updated with the current trend of the industry. Below is the schedule of the training sessions.

Kindly review the attached schedule that is specific to your department. Should you have questions with the schedule, kindly contact the ICTG helpdesk at 123-456-789 local 123 or email helpdesk@company.com.

Date: December 1-3, 2010, Wednesday-Friday
Time: 8:00-5:00 pm
Venue: AVR conference hall
* Snacks and lunch will be served.

May we request for all supervisors and managers to confirm the attendance of their department before November 30, 2010.

Thank you for your attention.

Sincerely,

Julius Salt
ICTG Head

NOTE:

Take note that the letter is simple and short. It includes all the pertinent details of the training sessions. It is vital also for the person announcing to state the significance of the training. If you have this kind of letter, most probably your training sessions will be successful.

After a heartbreaking decision to close your office, it is time to make an announcement especially to your employees. It can be done through an announcement letter. An announcement letter should be written concisely and straight forward. It contains

important information that that the reader has to know easily and quickly.

You have to select your words properly and you have to state the facts. To announce an office or store closing to employees is bad news. It should contain no-nonsense statement and must show understanding and project optimism. This kind of letter connotes sadness to the employees.

However, it should express gratitude and concern to all devoted and loyal employees. Below is a sample letter on how to announce an office or store closing to employees.

SAMPLE

November 25, 2010

NotNow Corporation
1234 Narrow Road
Rainbow, SD 10987

Dear NotNow Team Members:

Due to the economic turndown, we regret to inform you that our company will be closing down on December 31, 2010. This decision is no way a reflection of your individual performance. You have been an asset to the company in all the challenges we have faced, and the management team are very grateful for that.

Our Accounting department prepared a separation package for all. A separate detailed announcement on the computation package formula will be released by the Accounting Head today. I would like to invite everyone as well for a general assembly at 2:00 pm in the afternoon to discuss all your concerns regarding this matter.

Indeed, it was a pleasure working with all of you. Thank you for all he wonderful years we’ve spent together in this company.

Sincerely,

John Smith

NOTE:

The above announcement letter is a suggested initial step for you to announce that your business is closing down. Make sure that once you released this announcement, you have carefully prepared your answers for all the probable questions that might be raised. Don’t disclose information to outsiders especially to media before your people.

Remember that one of the most important stakeholders in your company is your employees who deserve to be respected and treated humanely. Clear whatever rumors or issues that have been spreading in the organization.

This kind of announcement is probably the most hard to accept hear and accept on the part of the employees. To make it easier to your employees, offer suggestions and help. This is the only way you can repay for their dedication and loyalty to the company.

A Grant application is when seek to get the approval and gain the interest of a prospective benefactor, usually an established organization or company. Companies who offer grant seeks to give back to the community and its dedication to its corporate social responsibility.

It is indicated in this letter the core projects and noteworthy activities of the institution looking for a grant. This grant application letter requests for funding and materials that is normally signed by the director of the requesting organization.

Below are the things you should write when you apply for a grant.

1) You have to limit your letter of intent to one page only. Don’t create too lengthy and novel like letter. If the reader will see this, most likely he will not continue reading it.

2) You have to read and understand carefully the specifications ad guidelines of the grant provider. Just provide the details and information that are being asked by the grant provider.

3) Your letter of intent can serve as your marketing tool to attract the interest of your community that’s why it should be briefly written but complete.

4) The letter must contain thorough information and must be complete. State your concrete plans and the timeline of your projects and activities where you will need a grant.

Here’s a sample letter from a non-governmental organization for your guidance.

Sample

December 10, 2010

Mr. John Smith
President
Washington Community Foundation
George Washington Express Company
123 Lincoln Street
Brighton, New York 09875

Dear Mr. Smith:

We are an organization who provides child sponsorship and caters to the needs of mentally challenged children with special needs in the Philippines. For Children Only Foundation was established in 1981. The organization aims to provide the special needs of children by providing them educational opportunities suited to their individual needs. Our organization would like to request for $10,000 grant to help in the educational needs of the children who belongs to the poorest community whose families cannot provide the special needs of their children.

The grant will be allotted for the construction of the additional classrooms, educational materials and their medicines as well. We intend to finish the construction by 2011. The grant will surely be of great help to the children and will definitely go a long way.

Enclosed herewith are the organization’s collaterals and strategic plans for five years. We hope that you will consider our organization to be one of your beneficiaries.

Should you need any further information, you may visit our website.

Thank you very much.

Sincerely,

John Cross
Director
For Children Only Foundation

An engagement is cause for a celebration. The magic happens when two people finally decide to say their vows in the eyes of God and others. What better way to celebrate an engagement than by having an engagement party? Send an engagement invitation to your family and friends to make it special.

An engagement invitation is a short letter in which you people to come to your engagement celebration. It is also used to inform your close friends that you are engaged and soon to be married.

If you are planning to send an engagement invitation, it is best to send these at least a month before the occasion to avoid hassles and delays for you and the guests. Putting a photo of the couple together will make the invitation more personal. With the use of the technology today, you can easily edit your invitation to make it colorful and attractive.

Writing an engagement invitation is less formal than a wedding invitation, so it is best to keep the message short and simple, use a funny theme if you want or use short personalized love quotes on the side to make it more special. Attach a map so others will know where to go.

Also use R.S.V.P. note and contact information underneath to let your guest inform you if they are not coming to the event.

Below is an example of an informal announcement of an engagement and invitation:

SAMPLE

April 15, 2010

Joan Lobdell & Chuck Moore
1234 Narrow Road
Rainbow, NV 99901

Catherine Bell
2345 Antioch Drive
Queens, CA 91626

Dear Catherine,

Celebrate with us as we proclaim the start of our journey together…

Joan Lobdell and Charles Moore are proud to invite you to our engagement party.

The party will be at the Ella Hotel on Fresno Avenue, Las Vegas, Nevada on May 11, 2010 at 7:00 pm. It will be hosted by Mr. Martin and Mrs. Jennifer Moore. A map is attached to this letter for further reference. Please arrive at least two hours ahead of the schedule. Please wear semi-formal attire to the occasion.

R.S.V.P. Joan Lobdell by April 28 for confirmation. Please call her at 702-555-4547 or send a message to joanlobdell@whatever.com.

We look forward to seeing you there.

“May love keep us together…”
– Joan and Charles

Writing an acceptance letter for an event should express a very positive tone. You have to reciprocate the kindness of the sender that you have been invited.

1) Show how grateful you are as one of the guests and accept the invitation.

Sample statements:

My family and I will be attending your graduation. We will not miss it.

We are delighted to be invited to be part of your wedding celebration. Our family will be there.

I appreciate for giving me the opportunity to witness the christening of your new baby. I will not miss it.

2) State in your acceptance letter the details such as date, time, location, attire, travel or accommodations.

Sample sentences:

Thank you for taking time to pick us up on Saturday at 5:00 pm.

We appreciate your kindness for arranging a room for our family.

We will be in the Summer Breeze Hotel on Saturday at 8:00 pm for your graduation.

3) You may include your expectations for the event.

Sample statements:

Our family is looking forward to being part of the family reunion.

I am delighted to be part of the program and sing for the entire clan.

Thank you for thinking of us to be part of your wedding celebration.

Below are samples of a letter accepting an invitation to an event.

Sample # 1

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,

Thank you for inviting our family to be part of Mary’s engagement celebration. Our family is eager to see your family again. This event will surely be a blast.

We will be arriving Saturday at 6:00 p.m. on flight 190. We appreciate for offering to pick us up and arranging a room for us at the Smith Inn. You seem to anticipate everything.

We are looking forward to spend more time with you and to be acquainted with Mary and her fiancé.

Joe Kelp

Sample # 2

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,
We appreciate for your kind invitation to your barbeque party on Saturday, December 20 at 4:00 pm.

My family and I are happy to be part of this fun celebration. We are eager to help you in your needs during this event.

Sarah Glass

Sample # 3

Mark Dale
2345 Antioch Drive
Queens, NY 02345

Dear Mark,

I am pleased to be invited to attend John’s retirement party. I truly appreciate your kindness of picking me up at home, but I am already in the area of celebration. I already plan to go there directly after my meeting.

I really appreciate your offer and I’m looking forward to see all our old friends again.

Tom Kite

Wondering how to get your dream job by sending your resume and cover letter? You have the skills, competencies and the knowledge so let the employers know it through highlighting it in your resume and application letter.

Here are the tips on how to apply for a job opening through writing the perfect cover letter.

1) State why you are writing that person. If someone referred you to that person for an employment, make sure you have to mention it. Most likely your reader will be interested reading your letter when he sees a name that he recognizes.2) If you are writing a person in response for a published job, include where you saw it and the date it was published.

3) If you are writing a prospecting letter or you would like to know if there are any vacant posts, you have to write a very powerful paragraph to get the attention of your reader.

4) You have to highlight that you are the best person for the job. Mention your capabilities, competencies, skills and knowledge. This is your time to shine. Include also your achievements in your previous jobs. If you are a newly graduate, mention your achievements while you are a student.

5) Make sure to mention as well how you will be able to contribute to the success of the company. Do not forget to mention how your strengths will benefit them.

6) Your last paragraph may include how the company can contact you. Your parting words could be telling the company how interested you are to join their company.

7) Review your work. Countercheck the details and information you indicated in your resume. Check your grammar, punctuation and spelling.

8 – Ask someone to read and evaluate your resume and cover letter. You might have reviewed it but you might have overlooked some details.

Here’s an example of an application letter.

Sample

December 10, 2010

Mr. John Smith
President
Washington University
123 Avenues of the Americas
New York, New York 09029

Dear Mr. Smith,

Prof. John Doe, a former colleague from my 15 years of teaching business courses at Lincoln University emailed me a copy of the posting for College Dean of the Business Administration Department. Because I have high regards to Washington University which I want to be part of it, I’m enclosing my resume for the review of the search committee.

As indicated in my resume, I started as a part-time faculty then was promoted as a full professor after two years. Currently, I am the Department Chair the Business Administration College of Lincoln University since 2005. Allow me to state my key achievements in this latter position. This includes:

1) Developing new business courses to be offered by the college.
2) Introducing new technologies on how to teach efficiently and effectively.
3) Implementing programs for the faculty’s growth and development.

I believe that my qualifications and experience will be an asset in Washington University.

I hope to hear from you soon the next steps and look forward for your favorable response.

Sincerely,

Jane Parker, PhD.

Dear

The person identified below is being considered for
employment and has signed a statement authorizing this
verification and investigation. We shall appreciate a
statement of your opinions and experiences as outlined
below. Your reply will be considered confidential.
___________________________________
Name of Applicant
___________________________________
Social Security Number
___________________________________
Dates of Claimed Employment
___________________________________
Position Last Held
___________________________________
Final Rate of Pay
Is the above information correct? Yes______ No________
If not please make corrections.
What is your opinion as to this person’s
Ability________________________Effort_________________________
Conduct________________________Attendance_____________________
Reason for leaving your employ________________________________
______________________________________________________________
Eligible for rehire? Yes_____No_____If not, why?_____________
______________________________________________________________
Your further comments on any personal or professional strength
and weaknesses will be appreciated.___________________________

______________________________________________________________
______________________________________________________________
Date__________Signed_____________________Title________________

Dear

The person identified below is being considered for
employment and has signed a statement authorizing this
verification and investigation. We shall appreciate a
statement of your opinions and experiences as outlined
below. Your reply will be considered confidential.
___________________________________
Name of Applicant
___________________________________
Social Security Number
___________________________________
Dates of Claimed Employment
___________________________________
Position Last Held
___________________________________
Final Rate of Pay
Is the above information correct? Yes______ No________
If not please make corrections.
What is your opinion as to this person’s
Ability________________________Effort_________________________
Conduct________________________Attendance_____________________
Reason for leaving your employ________________________________
______________________________________________________________
Eligible for rehire? Yes_____No_____If not, why?_____________
______________________________________________________________
Your further comments on any personal or professional strength
and weaknesses will be appreciated.___________________________
______________________________________________________________
______________________________________________________________
Date__________Signed_____________________Title________________