No one wants to hear the news that his family member or friend had passed away. It is also difficult to the boss and the company management to handle a deceased employee or a mourning employee over the death of his loved one. That is why death announcements are posted on their billboards; to let other employees and employers have sympathy for the grieving family.

A death announcement of a company is a sensitive company announcement. They request other officemates to understand the grieving family and have some time to visit them. Sometimes, donations are requested to help the family but it is not compulsory.

The tone of a death announcement letter has to be solemn yet positive. It has to state full details like the name of the decreased, the relation to the employer, the time and date of departure, the time and date of the memorial service, and if donations are needed or not. You can also put encouraging words to help the employer cope with the present situation and encouraging others to support him.

If the deceased is an employer, the harder it is for the employees. The statement has to be short and understandable with the picture of the employer attached. You can also put the address of the memorial service and the achievements of the employee in the company like the Top Employee Award. There is no need to write redundant sentences in these letters.

Here is a sample announcement letter of death of an employee’s parent.

SAMPLE

July 25, 2010

HagerLand Inc.
Michael Flowers
1234 Narrow Road
Rainbow, PA 10987

HagerLand Inc.
Sales Division
2345 Antioch Drive
Queens, NY 02345

MEMORANDUM 110898

To All Employees:

HagerLand Inc. is sad to inform everyone that Christina White, the mother of the Sales Representative Ruby White, is passed away on July 17, 2010. Her remnants will be at the St. Francis Church at Winchester and buried on Brentwood Memorial Park in Sunday.

Donations are kindly accepted by the White family. Please contact Ruby White or her father, Michael White at this number: 516-555-9266 or go to their home address at 926 Creeky Road, Winchester, California92234.

Let us give our condolences to the White family and pray for them and for the decreased.

Mike Flowers
CEO of HagerLand Inc.

Losing someone in the family is hard, especially if you know that he/she is about to die. It is even sadder if you need to tell relatives who live far away about the news. A less painful way to do this is by sending them a death announcement

letter.

A death announcement letter is a personal letter telling the sad news about a family member who passed away. It is easily written since you don’t have to pick up the phone and bring yourself to tears every time you say it. Usually, long distance relatives are informed in this way.

Writing a death announcement letter of a family member should be personal, unlike in an obituary. You need to give the basic information like when your family member died, what is the cause of his death, and where and when will the funeral services be held to let the recipient know.

You may also ask him to rush and go to the mortuary or send funeral donations if he cannot come. The tone of the letter must be entirely solemn; otherwise your relative will be angry at you for being impassive.

Here is a sample of a personal death announcement letter.

SAMPLE

November 25, 2010

Paul Jones
1234 Narrow Road
Rainbow, PA 10987

Laura Jones-Smith
2345 Antioch Drive
Queens, NY 02345

Dear Laura,

I am sad to tell you that our grandfather Theodore passed away yesterday at 9:00 this morning, November 25. He ended his battle peacefully with liver cancer. One month ago, we celebrated our grandmother Rosita’s birthday, and he said farewell to us. Two days ago, he was breathing very hard and so we brought him to the nearest hospital. He said his final words to us and he died peacefully.

His funeral will take place at St. John the Baptist Church in Warrensburg, PA his hometown. He is scheduled to be cremated at Cedar Funeral Homes near Rainbow. I have attached a map to let you know where you must go.

Please make it on time as soon as you can.

I hope someday, we can talk about lighter things about our own lives. If you want to ask more information about the funeral, don’t hesitate to call me.

Sincerely,
Paul Jones

Losing someone in your family is painful. It hurts and you must deal with it for months, or even years. The last thing that you can do for that family member is to write an obituary for him.

An obituary is a public announcement about a death of a person. It is a perfect chance to tell to the world the achievements of that person during his life time. It is a good announcement to make that will reach other family members and friends of the deceased. To pay homage and an invitation to come to the funeral and memorial ceremony.

Some newspapers publish short obituaries for free. For longer obituaries, a fee is may be charged by the newspapers because of additional formatting, number of characters, and the space that it fills in the obituary page. If you want to publish the obituary worldwide and free, you can search for obituary websites and post your obituary there.

When writing an obituary, you must include a picture of the deceased, his full name, age when he died, the date and time of his departure, the immediate survivors like children, spouse or grandchildren and sometimes that cause of his death. Also include where, when and what time the funeral and memorial service will take place. If you are writing paid obituaries then you must include the background of the deceased such as his previous work, organizations he joined and his achievements.

Here is an example of an announcement letter in an obituary:

SAMPLE

November 25, 2010

Filson- Stokes and Associates
1234 Narrow Road
Rainbow, Texas 70987

The Filson and Stokes family are sad to announce the passing of Joseph Filson aged 80 of Dallas, Texas on the morning of November 23, 2010. He died due to health complications.

Mr. Joseph Filson was the son of a farmer and a housewife. He studied at the University of Texas by age 15, and pursued his dream to become a lawyer. He co-founded the Filson-Stroke law firm here in Texas.

He married his childhood sweetheart, Laura Rubin and has a daughter Kim and a younger son, Timmy. He has 8 grandchildren.

His remains will be at the Jesus the Light Church in Dallas, Texas beginning November 27 and will be buried at the Tavern Memorial Park on November 30.

Donations are welcome. For more information, please call Kim Stokes at 304-555-2465 or email at KimFStokes@fsa.com.

Kimberly Stokes
Business Manager
Filson-Stokes and Associates

Having a baby is truly a wonderful gift, whether he/she is of your own blood or not. You as a parent must be prepared for the sleepless nights, but it is all worth it when you see your baby smile. Before the parents become too busy attending to their

baby, it is great to celebrate his/her arrival. Have plans for your baby arrival party and send a baby announcement letter to your relatives and friends.

A baby announcement letter is a simple invitation to celebrate and see the baby for the first time. It is also a great way to say thank you to your friends who supported you especially for the ones who decided for an adoption. You can invite your closest friends and relatives to see your marvelous joy.

Writing a baby announcement letter is not that hard. You must keep the letter straight to the point and simple. State clearly the date and time of the party as well as the location if it is being held on a place other than your home. Include the baby’s name, length and width, date of birth and date of arrival if adopted, or baby picture if there’s any.

You can also put the names of the grandparents, siblings, and biological mother’s name if applicable. You can also put your personal message and baby passages, but don’t overdo it. Better send the letters two weeks before the party date. Never send these if the mother’s still pregnant or you might need to reschedule the party if it is born too early or too soon.

Here is a sample baby announcement letter of adoptive parents:

SAMPLE

November 25, 2010

Larry and Joyce Killian
Maxwell Farm Road
Rainbow, NY 02239

Peter John Paul
2345 Antioch Drive
Queens, NY 02345

Dear Peter,

The Lord blessed us with a wonderful baby girl!

She did not come from Joyce’s womb, but she is a God’s gift that we cherish.

Come and celebrate with the Killian family as we celebrate the arrival of our 6 lbs 20” baby, Kathryn, born on November 14, 2010 in Ohio. Witness her arrival in January 20, 2011 to our home in Maxwell Farm Road at 9:00 am.

Join us, along with the other kids Andrea and Hugh, as we open our arms to this beautiful bundle of joy.

Larry & Joyce

Writing a complaint letter for receiving damaged goods that has been paid for requires tact and firmness. This type of letter is normally addressed to the head of customer service or manager if the product or service was purchased from a big company. Some letters may rant emotionally about poor service or product flaws, which should not be the case. An objective approach is better. Complete information (including date of purchase, which specific store branch/location the product was bought from, the model and name of the item) must be provided in the letter along with the complainant’s contact telephone numbers and address.

A photocopy of the receipt may be attached. The official receipt may be presented later on when the customer is requested to personally drop by the office of the company where the merchandise came from. The letter of complaint about a faulty product or inferior service must mention the problem clearly, and skip irrelevant details. Such a letter aims to get a replacement item or a refund. In some instances, an apology is in order. Here’s a sample complaint letter on receiving damaged goods:

SAMPLE

Dec. 2, 2010

MR. HARRY ABRAM
Mezzanine Floor
Mandarin Oriental Hotel
Hong Kong, IA 53421

Dear Mr. Abram:

Yesterday, December 1, I ordered a stylish-looking diamond cross pendant with silver chain for my wife and settled the payment online using my PayPal account. Your jewelry store at the Mandarin Oriental Hotel was referred to me by colleagues who said you carried one-of-a-kind vintage jewelry pieces made of the finest materials. Imagine my surprise when, upon receiving the package, the diamond encrusting the bottom part of the cross fell off.

Attached is a copy of my online transaction details. I hope you can replace the diamond pendant necklace at the soonest possible time, or issue a refund. I may be reached at +852 3602 2001.
Sincerely Yours,

Bernie Johnson
Customer

There are times when you can’t attend to your formal commitments personally. There may be different factors such as an illness, being on a vacation, or having moved to another address. In this case, you must give authorization to someone you know to attend these personal matters. However, there are many people who would pretend to be someone you know to get these important documents and payments. That is why you have to confirm that you have given authorization to someone through a formal letter.

A Letter to Confirm Authorization is used as proof that you authorize the person to act on your behalf. This letter will not break easily especially if you have placed your signature, or attached a photocopy of you and the person’s ID as a proof of relationship. You should be formal and brief when writing this letter.

It must include the reason why you cannot attend personally, name of the authorized person, your relationship, the work to be done, and your contact information in case they have further questions. You can also state the validity of the letter if necessary.

Here is the following example of a Letter to Confirm Authorization:

Charles Mendez
4583 Lochmere Lane
Winsted, CT 06098

February 24, 2010

Subject: Authorization Letter for Effie Starnes

To Whom It May Concern:

I, Diego Starnes, issue this letter to authorize my daughter Effie Starnes, to collect my checks in the approximate amount of $10,000. I cannot go personally to your office due to medical reasons. However, I will resume collecting these checks myself upon my return.

Attached to this letter are photocopies of my medical certificate as well as my daughter’s two valid IDs. I have also included our signatures for authenticity. If you still have inquires please don’t hesitate to call me at 215-555-4022.

Thank you for your time and consideration.

Respectfully yours,

Diego Starnes

Nothing satisfies the customers more other than by giving excellent services. If you are in a business where you have to deliver goods, you need to have a cutting edge service that will set you apart from the other competitors. You can use Confirmation letters to let your customers know their orders are in good hands.

Order Confirmation letters are a good way to let your loyal patrons know that you are not delaying their orders. It is also a good way to make your customers feel safe and secure about the company. It also works when you are selling subscriptions of magazines and other monthly published materials.

Keep in mind that you need to write the exact order details and send these as fast as you can. You can rely on emails because it can easily and effectively send messages fast.

To write this kind of letter, you have to be formal and precise. You must write the exact order, the prices of each order and the total price, the discounts or sales that are used in these orders, and the date of arrival of these orders.

You must also thank the customers for the use of this service. Finally, give your contact details just in case you have misunderstood the customer’s orders.

Below is an example of an acknowledgement letter of an order received:

Sample

January 13, 2010

Kevin Mastin
2521 Meadow Drive
Billings, MT 59102

Dear Mr. Mastin,

I am writing to confirm you that we had received your order that you placed on January 12, 2010 through our online form. You have placed an order on one 21 inch plasma TV which usually costs at $600, but because you have ordered within the sale period we will deduct 20% of the price or a total of $480. You will receive your order within two to three weeks with no required shipping fees.

If you have some clarifications and inquiries, don’t hesitate to call us at 210-556-4100 or email me at elizabethbellatoni@uroselectronics.com.

Thank you for your product patronage. We are hoping to assist you in your orders again.

Sincerely,

Elizabeth Bellatoni
Branch Manager
Uros Electronics Inc.

This letter should be written in a complimentary tone and positive. It is a letter more than thanking the person for the suggestion that was given to you: it is a letter that you have plans of implementing it.

1) Show how you appreciate the suggestion.

Sample sentences:
We appreciate your time to let us know on how we can improve our ordering system to serve you better.

Mary and I carefully studied your suggestion and we have decided that we will include your suggestion in our operations manual for the betterment of our services.

Thank you for calling our attention regarding the quality of our packaging materials. We have plans of considering your suggestion.

2) Explain in your letter how you plan to take action with the given suggestion.

Sample statements:
I have raised during the meeting with the President your suggestions and concerns. After he reviewed the matter, we will let you know for the decision.

I have asked Jane Smith to directly look into this matter. Kindly expect a call from her anytime this week.

We will discuss in our next meeting your ideas and we will see what we can do to incorporate your concerns with the existing system. We will let you know for updates.

3) State in your letter the benefits that you will get from the action.

Sample statements:
According to the Accounting department, the revenue will be increased by 25% if we implement the suggestion of the Marketing department.

We think that it would be a great idea to boost the morale of the employees.

The suggested procedure by one of our customers will be of great help to efficiently do the job of our sales clerk.

4) Close your letter expressing your appreciation.

Sample sentences:
Thank you for your suggestion. You deserve a credit for this very effective suggestion.

We appreciate your concern to help us improve our service.

Excellent recommendations like yours would definitely help our company’s revenue.

I sincerely thank you for taking the time to look into this matter.

Here’s a sample letter accepting a suggestion.

SAMPLE

November 26, 2010

Lorelei Doe
2345 Antioch Drive
Queens, NY 02345

Dear Ms. Doe,

Thank you for your letter dated November 24, 2010 regarding your suggestion that we have to implement “non-smoking areas” in our hotel. You are indeed correct that we have to provide both non-smoking and smoking areas in our hotel such us in the dining area.

Our management has looked into this matter and decided to make changes in our policy. We will strictly implement smoke-free areas and there will be designated areas for smoking customers.

We certainly appreciate your time and efforts to make this very helpful suggestion. Our guests, like you are our first concern and we thank you for your comments to improve our services.

Sincerely,
Jane Gates, VP Operations

Sometimes, your boss might ask you to work on his personal assets including bank accounts and properties. This may be a good time to impress to your boss, but it is also improper to proceed with your work.

To make sure that you are doing something legal for your boss, write a formal letter for a request confirmation of an authorization to take action.

Writing for a Confirmation Request is a must especially if your boss didn’t put your authorization on a piece of paper. It will be a proof that you have gained an authorization from your boss. If you tried to get your work done on a bank without it, the bank management will not allow you just because you might be a thief.

It also saves time by just letting your boss sign on the papers rather than making another letter to confirm authorization. Keep in mind that the letter must be straight forward and accurate based on what your boss asked you to do.

This is a sample letter of a request confirmation of an authorization to take place:

SAMPLE

June 19, 2010

Ross McDonald
Supervisor
Rigger Oil Enterprises
4752 Farm Meadow Drive
Nashville, TN 37210

Dear Sir:

Yesterday, you asked me to withdraw the total amount of $10,000.00 from your bank account in Bank Land with account number of 521212576935. According to our conversation, the money will be used to pay for the bills of the main office as well as to purchase raw materials to be used in the company’s products.

It is for this reason that I request for your signature at the bottom of this page to confirm your authorization to the letter holder. Please include a photocopy of your ID and passbook for the bank’s further reference. Thank you.

Sincerely,

Michael Lewis
Secretary

APPROVED BY:

Ross McDonald
Director
Rigger Oil Enterprises

NOTED BY:

Jeffrey Morales
Finance Head Director
Rigger Oil Enterprises

Time flies especially if you think of your days in school. You surely miss your old friends and teachers. If you are a class reunion organizer, then the task of getting funds and contacting your batch mates is daunting. Why not give a class reunion announcement letter to your well known former classmates to help you out.

A class reunion announcement letter is a great formal way to invite your batch mates to your coming reunion party. It is also a great way to collect funds and gather the latest information about other class mates. Planning the event is much easier if there is available help around.

When writing a class reunion announcement letter, you must make it more encouraging and fun. Write the date and location of the party including a timeframe of all the activities that you intend to do. Offer tickets that could also be joined in a raffle to get more funds.

Give rewards to whoever gives the latest information of a lost-contact alumnus. Be sure to send these letters six months to one year in advance to gather more information and allow them to prepare for the big event. Also remember to provide updates throughout the planning period.

Here is a following example of a class reunion announcement letter:

SAMPLE

November 25, 2010

Elmsford University
Alumni Association Class of 1969
1234 Narrow Road
Rainbow, PA 10987

Peter John Paul
2345 Antioch Drive
Queens, NY 02345

Dear alumnus of class ‘69

You have been invited to this wonderful 40th class reunion. It has been 41 years since we said our goodbyes at the covered gym in Elmsford University. We have shared the lectures, the fun times and the sad moments of leaving the school and facing a new world. Let us revisit our memories and say hello to our old friends and make some new ones.

Here is a tentative list of all of the activities for the event:

First Day: Registration and dinner at a hotel

Second Day: Beach Tournaments from 9 am – 5 pm, Mini Concert

Third Day: Brach Tournaments (Championships), Reunion Ball and Raffle

The reunion is scheduled for November 1-3, 2011 so better dress up for the event. The reunion committee is planning to book us a three-day stay in the Gore hotel near the Sunny Beach in Florida. When you buy registration tickets you are eligible to join the raffle where there are great prizes waiting for you. If you helped the committee to find other class mates, we are giving you a chance to win the prestigious Committee Helper Award.

Purchase you tickets before July 10, 2011.
For more inquiries, information and suggestions, please don’t hesitate to call us.

Planning Committee of EU Class of ‘69

Sherry Kincaid
713-555-6091
SherryMKincaid@beach.com

Frank Ramos
727-555-7821
FrankCRamos@genesis.com